Department of Veterans Affairs

http://www.va.gov/

Milestone 5 - November 30th 2014

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Jamie Berryhill (
Last Updated January 15, 2015, 9:33 am EST by paulOMB

Assessment Summary

VA is the paragon of open data management in the Federal Government and has established a series of best practices that should be implemented at other agencies, especially in public engagement.

"VA focuses on developing and maintaining an Enterprise Data Inventory supported by an evolving culture based on a data governance infrastructure. VA updates its milestones on a regular basis and provides detail on where the agency stands in meeting those milestones within its digital strategy. The digital strategy summarizes the inventory schedule, customer feedback process, and data publication process. The overall schedule represents an effective and integrated approach towards identifying data assets within the federal government’s second-largest agency. All activities are coordinated between VA’s Chief Technology Officer (CTO) and a newly established “Open Data governance structure” consisting of two integrated bodies: a Senior-level data forum known as the Data Governance Council (DGC) and an action officer/subject matter expert-level body known as the Open Data Integrated Project Team (IPT). The IPT Chair ensures across-the-board reporting. Progress reporting occurs at weekly Open Data IPT meetings and monthly DGC meetings. As a result of coordinated and repetitive messaging and communications, each Administration and Staff Office pursues the identification and collection of data assets from every sub-component. Open Data Leads coordinate local organizational efforts to load the inventory. Interim inventory reporting monitors such progress. Quarterly expanded data asset discovery and identification expands, enriches, and opens the inventory based on local efforts within each office properly classifying complete metadata approved by local privacy, security, FOIA, legal, program office, and senior leadership approval.

All Administrations and Staff Offices throughout the agency have data assets represented in the inventory. The data assets include those posted on the agency website, System of Record Notices, and Freedom of Information Act releases. All types of data assets are represented including public, non-public, and restricted. The number of data assets in the Enterprise Data Inventory has grown from 170 in November 2013 to 857 in November 2014. The inventory has grown each quarter, with an 18 percentage growth in records since last quarter. The inventory is larger than the public listing. Of the total inventory, 85% of the data assets are public and 15% are non-public and restricted. 100% of the metadata is valid every quarter."

EDI: VA updates its milestones on a regular basis and provides detail into where the agency stands on meeting those milestones. The digital strategy is not only available in machine-readable format, but it's available in three different formats: JSON, XML, and HTML.

Public Engagement: VA manages public feedback with GitHub (https://github.com/department-of-veterans-affairs/va-data/issues). This allows any interested data user to view what other users have posted, and two-way communication is documented and publicly available. Most agencies still rely on email accounts with no visibility inside or outside the agency.

Use & Impact: VA provided valuable feedback from the user community, but it only surveyed 3 of the requested 5 users.

Inventory Composition

Public Dataset Status

Best Practice: Department of Veterans Affairs has been highlighted for demonstrating a best practice on the Enterprise Data Inventory indicator

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
857 Number of Datasets
Number of APIs
Schedule Delivered Crawl details
7/7 Bureaus represented
Programs represented
727 Number of public datasets
1 Number of restricted public datasets
129 Number of non-public datasets
Inventory > Public listing
17.9 Percentage growth in records since last quarter
Schedule Risk for Nov 30, 2014
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
727 Number of Datasets Crawl details
Number of Collections Crawl details
480 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
16.8 Percentage growth in records since last quarter
100 Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
3095 Views on data.gov for the quarter

Best Practice: Department of Veterans Affairs has been highlighted for demonstrating a best practice on the Public Engagement indicator

Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
https://github.com/department-of-veterans-affairs/va-data/issues
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
lisa.mavrogianis@va.gov
POCs identified for required responsibilities
Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
See below Primary Uses
Copied and pasted responses from 3 data users.
See below Value or impact of data
Copied and pasted responses from 3 data users.
See below Primary data discovery channels
Copied and pasted responses from 3 data users.
See below User suggestions on improving data usability
Copied and pasted responses from 3 data users.
See below User suggestions on additional data releases
Copied and pasted responses from 3 data users.
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.va.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.va.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Datasets with Valid Metadata 100%(727 of 727)
Valid Schema Valid
Datasets 727
Datasets with Distribution URLs 0.0% (0 of 727)
Total Distribution URLs 0
Public Datasets 727
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 8
Programs Represented 23
File Size 932.46KB
Last modified Wednesday, 19-Nov-2014 10:38:47 EST
Last crawl Saturday, 29-Nov-2014 23:00:12 EST
Analyze archive copies Analyze archive from 2014-11-30
/data page
Expected /data URL http://www.va.gov/data (From USA.gov Directory)
Resolved /data URL http://www.va.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html
Last crawl Saturday, 29-Nov-2014 23:00:12 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.va.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.va.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Friday, 21-Nov-2014 17:23:19 EST
Last crawl Saturday, 29-Nov-2014 23:00:12 EST
Digital Strategy

Date specified: Wednesday, 22-May-2013 14:55:22 EDT

Date of digitalstrategy.json file: Friday, 21-Nov-2014 17:23:19 EST