Department of Veterans Affairs
M-13-13 Milestone 5 - November 30th 2014
OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.
Leading Indicators
These indicators are reviewed by the Office of Management and Budget
| Review Status | complete |
|---|---|
| Reviewer | Jamie Berryhill ( |
| Last Updated | January 15, 2015, 9:33 am EST by paulOMB |
Assessment Summary
VA is the paragon of open data management in the Federal Government and has established a series of best practices that should be implemented at other agencies, especially in public engagement.
"VA focuses on developing and maintaining an Enterprise Data Inventory supported by an evolving culture based on a data governance infrastructure. VA updates its milestones on a regular basis and provides detail on where the agency stands in meeting those milestones within its digital strategy. The digital strategy summarizes the inventory schedule, customer feedback process, and data publication process. The overall schedule represents an effective and integrated approach towards identifying data assets within the federal government’s second-largest agency. All activities are coordinated between VA’s Chief Technology Officer (CTO) and a newly established “Open Data governance structure” consisting of two integrated bodies: a Senior-level data forum known as the Data Governance Council (DGC) and an action officer/subject matter expert-level body known as the Open Data Integrated Project Team (IPT). The IPT Chair ensures across-the-board reporting. Progress reporting occurs at weekly Open Data IPT meetings and monthly DGC meetings. As a result of coordinated and repetitive messaging and communications, each Administration and Staff Office pursues the identification and collection of data assets from every sub-component. Open Data Leads coordinate local organizational efforts to load the inventory. Interim inventory reporting monitors such progress. Quarterly expanded data asset discovery and identification expands, enriches, and opens the inventory based on local efforts within each office properly classifying complete metadata approved by local privacy, security, FOIA, legal, program office, and senior leadership approval.
All Administrations and Staff Offices throughout the agency have data assets represented in the inventory. The data assets include those posted on the agency website, System of Record Notices, and Freedom of Information Act releases. All types of data assets are represented including public, non-public, and restricted. The number of data assets in the Enterprise Data Inventory has grown from 170 in November 2013 to 857 in November 2014. The inventory has grown each quarter, with an 18 percentage growth in records since last quarter. The inventory is larger than the public listing. Of the total inventory, 85% of the data assets are public and 15% are non-public and restricted. 100% of the metadata is valid every quarter."
EDI: VA updates its milestones on a regular basis and provides detail into where the agency stands on meeting those milestones. The digital strategy is not only available in machine-readable format, but it's available in three different formats: JSON, XML, and HTML.
Public Engagement: VA manages public feedback with GitHub (https://github.com/department-of-veterans-affairs/va-data/issues). This allows any interested data user to view what other users have posted, and two-way communication is documented and publicly available. Most agencies still rely on email accounts with no visibility inside or outside the agency.
Use & Impact: VA provided valuable feedback from the user community, but it only surveyed 3 of the requested 5 users.
Inventory Composition
Public Dataset Status
Best Practice: Department of Veterans Affairs has been highlighted for demonstrating a best practice on the Enterprise Data Inventory indicator
| Status | Indicator | Automated Metrics |
|---|---|---|
| Overall Progress this Milestone | ||
| Inventory Updated this Quarter | ||
| 857 | Number of Datasets | |
| Number of APIs | ||
| Schedule Delivered | Crawl details | |
| 7/7 | Bureaus represented | |
| Programs represented | ||
| 727 | Number of public datasets | |
| 1 | Number of restricted public datasets | |
| 129 | Number of non-public datasets | |
| Inventory > Public listing | ||
| 17.9 | Percentage growth in records since last quarter | |
| Schedule Risk for Nov 30, 2014 | ||
| Spot Check - datasets listed by search engine | ||
| Agency provides a public Enterprise Data Inventory on Data.gov | ||
| License specified | Crawl details |
| Status | Indicator | Automated Metrics |
|---|---|---|
| Overall Progress this Milestone | ||
| 727 | Number of Datasets | Crawl details |
| Number of Collections | Crawl details | |
| 480 | Number of Public Datasets with File Downloads | Crawl details |
| Number of APIs | Crawl details | |
| Total number of access and download links | Crawl details | |
| Quality Check: Links are sufficiently working | Crawl details | |
| Quality Check: Accessible links | Crawl details | |
| Quality Check: Redirected links | Crawl details | |
| Quality Check: Error links | Crawl details | |
| Quality Check: Broken links | Crawl details | |
| 16.8 | Percentage growth in records since last quarter | |
| 100 | Valid Metadata | Crawl details |
| /data exists | Crawl details | |
| /data.json | Crawl details | |
| Harvested by data.gov | ||
| 3095 | Views on data.gov for the quarter |
Best Practice: Department of Veterans Affairs has been highlighted for demonstrating a best practice on the Public Engagement indicator
| Status | Indicator | Automated Metrics | ||
|---|---|---|---|---|
| Overall Progress this Milestone | ||||
| Description of feedback mechanism delivered | Crawl details | |||
| Data release is prioritized through public engagement | ||||
| Feedback loop is closed, 2 way communication | ||||
| See below | Link to or description of Feedback Mechanism | |||
| https://github.com/department-of-veterans-affairs/va-data/issues | ||||
| Status | Indicator | Automated Metrics |
|---|---|---|
| Overall Progress this Milestone | ||
| Data Publication Process Delivered | Crawl details | |
| Information that should not to be made public is documented with agency's OGC |
| Status | Indicator | Automated Metrics | ||
|---|---|---|---|---|
| Overall Progress this Milestone | ||||
| See below | Open Data Primary Point of Contact | |||
| lisa.mavrogianis@va.gov | ||||
| POCs identified for required responsibilities | ||||
Automated Metrics
These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot
| Expected Data.json URL | http://www.va.gov/data.json (From USA.gov Directory) |
|---|---|
| Resolved Data.json URL | http://www.va.gov/data.json |
| Number of Redirects | |
| HTTP Status | 200 |
| Content Type | application/json |
| Valid JSON | Valid |
| Datasets with Valid Metadata | 100%(727 of 727) |
| Valid Schema | Valid |
| Datasets | 727 |
| Datasets with Distribution URLs | 0.0% (0 of 727) |
| Total Distribution URLs | 0 |
| Public Datasets | 727 |
| Restricted Public Datasets | 0 |
| Non-public Datasets | 0 |
| Normally there would be a set of quality assurance fields here to verify that the download links included within the metadata are functioning properly, but the results of those tests are not currently available. | |
| Bureaus Represented | 8 |
| Programs Represented | 23 |
| File Size | 932.46KB |
| Last modified | Wednesday, 19-Nov-2014 10:38:47 EST |
| Last crawl | Saturday, 29-Nov-2014 23:00:12 EST |
| Analyze archive copies | Analyze archive from 2014-11-30 |
| Expected /data URL | http://www.va.gov/data (From USA.gov Directory) |
|---|---|
| Resolved /data URL | http://www.va.gov/data/ |
| Redirects | 1 redirects |
| HTTP Status | 200 |
| Content Type | text/html |
| Last crawl | Saturday, 29-Nov-2014 23:00:12 EST |
| Expected /digitalstrategy.json URL | http://www.va.gov/digitalstrategy.json (From USA.gov Directory) |
|---|---|
| Resolved /digitalstrategy.json URL | http://www.va.gov/digitalstrategy.json |
| Redirects | |
| HTTP Status | 200 |
| Content Type | application/json |
| Valid JSON | Valid |
| Last modified | Friday, 21-Nov-2014 17:23:19 EST |
| Last crawl | Saturday, 29-Nov-2014 23:00:12 EST |