Department of Veterans Affairs

http://www.va.gov/

Milestone 10 - February 29th 2016

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated April 19, 2016, 5:00 pm EDT by Justin Grimes

Assessment Summary

Department of Veterans Affairs is commended for its examples of public engagement and user feedback, which resulted in improvements to datasets and provided examples of good Interagency collaboration (on SNAP data). Provides some datasets in human-readable form on /data, but not all.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
1614 Number of Datasets
5 Number of APIs
4 Bureaus represented
100.0% Percentage of bureaus represented
36 Programs represented
38.3% Percentage of programs represented
1489 Number of public datasets
1 Number of restricted public datasets
124 Number of non-public datasets
Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
All activities are coordinated between VA's Chief Technology Officer (CTO) and an Open Data governance structure consisting of two integrated bodies: a Seniorlevel data forum known as the Data Governance Council (DGC) and an action officer/subject matter expertlevel body known as the Open Data Integrated Project Team (IPT). As a result of coordinated and repetitive messaging and communications, each Administration and Staff Office pursues the identification and collection of data assets from every subcomponent. As an example, the Veterans Health Administration (VHA) has used existing inventory systems and matched against what is released through Open Data to ensure that most data assets are included in the Enterprise Data Inventory. Many data assets within VHA are created daily for everything from monitoring performance to modeling future patient outcomes. Many employees participate in work groups such as the VHA Data Consortium and other activities in part to help identify new data assets. To date, Administrations and Staff Offices have focused on the following quarterly efforts: Data assets discovered in the twoway customer feedback process and at events such as the Open Data Roundtable facilitated by the Center for Open Data Enterprise; Analytics Powering Outcomes for Veterans; Suicide Prevention Hackathon and Precision Medicine initiatives. Contribution of data assets in all categories (public, restricted public, and nonpublic) System of Records Notices (SORNs) Data that may be given to the public via Freedom of Information Act (FOIA) requests Data collections Expanded metadata Keywords API's Machine readable Realtime delivery Worldwide domain Data quality improvements Public access to previously restricted public data Free access to previously charged for data OIT inventories (such as administrative and operational) In the future, the incremental strategy will continue in the areas highlighted above, and will also include new data assets such as: Paperwork Reduction Act submissions to Office of Information and Regulatory Affairs SORN Government Publishing Office bulk downloads Data dictionaries In addition, the Leading Indicators Strategy Rubric for the Project Open Data Dashboard guides incremental strategy enhancements. Under current consideration, technology solutions to automate the data asset collection process, improve efficiencies, and free up resource will enable enhanced efforts on data analysis and customer engagement for data discovery, data publication, and improved user experience. Over time, the enterprise data inventory will be expanded, enhanced, and enriched to reflect realtime best practices in public engagement, while maintaining high data governance standards. An agile enterprise data inventory will assist researchers, academia, and entrepreneurs, in developing applications to improve the lives of Veterans and their families.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100% License specified Crawl details
Number of datasets with redactions
0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
1613 Number of Datasets Crawl details
14 Number of Collections Crawl details
665 Number of datasets not contained in a collection Crawl details
1307 Number of Public Datasets with File Downloads Crawl details
5 Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
1312 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
1226 Quality Check: Accessible links Crawl details
76 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
4 Quality Check: Broken links Crawl details
856 Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
227 Quality Check: Percentage of download links in HTML Crawl details
317 Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
1488 Number of public datasets Crawl details
1 Number of restricted public datasets Crawl details
124 Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
https://github.com/department-of-veterans-affairs/va-data/issues
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
Department of Veterans Affairs Data Publication Process (OMB MAX/Open Data Requirement #5) The Data Publication Process is a process to determine whether data assets have a valid restriction to not release. Data is identified by customer feedback and internal data custodians. In each program office, the data asset is submitted to leadership and a Privacy Officer for review to insure that sensitive data, Protected Health Information, and Personally Identifiable Information protected by applicable privacy and confidentiality law or regulation is not released in violation of law. Questions regarding restrictions on release may be reviewed by the Office of General Counsel and elevated to the Open Data IPT if necessary. Data assets are then reviewed by the program office Open Data Point of Contact, certified as releasable, and published. Any data asset that contains information protected by applicable privacy and confidentiality law or regulation will not be released as Open Data without effective de-identification. When considering whether information is adequately de-identified for release, an assessment of risk for possible re-identification must be made. Record level data will not be released if the assessment finds a risk of re-identification. For example, health care records that have been de-identified pursuant to the Health Insurance Portability and Accountability Act (HIPAA) safe harbor criteria, but which in combination with other available information and technology could foreseeably be re-identified (i.e., the mosaic effect) will not be released. Proposed changes to narratives will be reviewed quarterly and approved by an integrated data council.
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
Lisa.Mavrogianis@va.gov
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
976 Views on data.gov for this quarter
-30.7% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.va.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.va.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(1613 of 1613)
Valid Schema Valid
Datasets 1613
Number of Collections 14
Number of datasets not in a collection 665
Datasets with Distribution URLs 81.0% (1307 of 1613)
Datasets with Download URLs 79.4% (1280 of 1613)
Total Distribution URLs 1312
Total Download URLs 1284
Total APIs 5
Public Datasets 1488
Restricted Public Datasets 1
Non-public Datasets 124
Bureaus Represented 4
Programs Represented 36
License Specified 100% (1613 of 1613)
Datasets with Redactions 0.0% (0 of 1613)
Redactions without explanation (rights field) 0.0% (0 of 1613)
File Size 2.47MB
Last modified Wednesday, 24-Feb-2016 18:07:18 EST
Last crawl Monday, 29-Feb-2016 23:00:15 EST
Analyze archive copies Analyze archive from 2016-02-29
Nearby Daily Crawls
/data page
Expected /data URL http://www.va.gov/data (From USA.gov Directory)
Resolved /data URL http://www.va.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html
Last crawl Monday, 29-Feb-2016 23:00:02 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.va.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.va.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Wednesday, 24-Feb-2016 18:07:19 EST
Last crawl Monday, 29-Feb-2016 23:00:02 EST
Digital Strategy

Date specified: Wednesday, 22-May-2013 14:55:22 EDT

Date of digitalstrategy.json file: Wednesday, 24-Feb-2016 18:07:19 EST