Department of Veterans Affairs

http://www.va.gov/

Milestone 21 - November 30th 2018

Current Milestone: The milestone selected is still in progress. The Automated Metrics will update daily until the milestone date.

OMB Review Has Not Begun: OMB has not begun reviewing the agency for this milestone. The review will begin after the milestone date.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status
Reviewer
Last Updated

Assessment Summary

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
Number of Datasets
Number of APIs
Bureaus represented
Percentage of bureaus represented
Programs represented
Percentage of programs represented
Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Percentage growth in records since last quarter
To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
What steps have you taken to ensure your Enterprise Data Inventory is complete
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
License specified Crawl details
Number of datasets with redactions
Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
Number of Datasets Crawl details
Number of Collections Crawl details
Number of datasets not contained in a collection Crawl details
Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
Quality Check: Percentage of download links in HTML Crawl details
Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
Link to or description of Feedback Mechanism
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Describe the agency's data publication process
Status Indicator Automated Metrics
Overall Progress this Milestone
Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
Views on data.gov for this quarter
Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.va.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www.data.va.gov/data.json
Number of Redirects 2 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(3172 of 3172)
Valid Schema Valid
Datasets 3172
Number of Collections 19
Number of datasets not in a collection 1359
Datasets with Distribution URLs 89.0% (2823 of 3172)
Datasets with Download URLs 45.9% (1456 of 3172)
Total Distribution URLs 2884 (but only 2611 accessible)
Total Download URLs 1499
Total APIs 198
Public APIs 6
Restricted Public APIs 24
Non-public APIs 168
Public Datasets 2829
Restricted Public Datasets 25
Non-public Datasets 318
Server Not Found 7.4% (214 of 2884)
Working links (HTTP 2xx)
Broken links (HTTP 4xx)
Error Links (HTTP 5xx)
Redirected Links (HTTP 3xx)
Correct format
PDF for raw data
HTML for raw data
Bureaus Represented 4
Programs Represented 35
License Specified 65.3% (2071 of 3172)
Datasets with Redactions 0.0% (0 of 3172)
Redactions without explanation (rights field) 0.0% (0 of 3172)
File Size 6.94MB
Last modified Monday, 19-Nov-2018 23:00:02 EST
Last crawl Tuesday, 20-Nov-2018 00:29:18 EST
Nearby Daily Crawls
/data page
Expected /data URL http://www.va.gov/data (From USA.gov Directory)
Resolved /data URL https://www.data.va.gov/
Redirects 3 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last modified Monday, 19-Nov-2018 21:40:58 EST
Last crawl Monday, 19-Nov-2018 23:30:11 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.va.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www.va.gov/digitalstrategy/digitalstrategy.json
Redirects 2 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last crawl Monday, 19-Nov-2018 23:30:12 EST
Digital Strategy

Date specified: Tuesday, 30-Oct-2018 11:37:27 EDT


1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


The overall schedule represents an effective and integrated approach towards identifying data assets within the federal government’s second-largest agency. All activities are coordinated between VA’s Chief Technology Officer (CTO) and a newly established “Open Data governance structure” consisting of two integrated bodies: a Senior-level data forum known as the Data Governance Council (DGC) and an action officer/subject matter expert-level body known as the Open Data Integrated Project Team (IPT). As a result of coordinated and repetitive messaging and communications, each Administration and Staff Office will be pursuing the identification and collection of data assets from every sub-component. Interim inventory reporting will monitor such progress. 

1.2.5 Develop Data Inventory Schedule - Milestones

TitleReporting Kick-off and Initial Data Asset Discovery
DescriptionCTO in concert with DGC and IPT will kick-off future reporting requirements discussion to agency-wide Open Data representatives. Communications in the form of meeting messaging and memorandums will include the need for data asset contributions by every service within each Administration and Staff Office. Each Administration and Staff Office will conduct internal data asset identification efforts and gap analyses via an examination of existing inventories, repositories, internet and intranet websites. The identified Open Data lead for each Administration and Staff Office will coordinate the organization’s quarterly data asset collection efforts. Department to submit 1st Quarter Report.
Milestone Date1st Quarter: Due to OMB on 28 February 2014; internally due 26 February 2014
Description of how this milestone expands the InventoryData assets identified during the organizational identification efforts will be registered in local inventories. Data assets not presently listed in data.gov will serve as content for expanded inventory.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public).
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 2nd Quarter Report.
Milestone Date2nd Quarter: Due to OMB on 31 May 2014; internally due 21 April 2014
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public).
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 3rd Quarter Report.
Milestone Date3rd Quarter: Due to OMB on 30 August 2014; internally due 21 July 2014
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryEach Administration and Staff Office to continue reviewing each identified data asset’s metadata for clarity and completion. Personnel will screen for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public).
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to devote additional resources (if needed) to ensure data assets are reviewed, metadata is completed, and information is loaded into inventory. Open Data leads for each Administration and Staff Office to continue coordinating remaining efforts. Progress reporting to occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 4th Quarter Report. Plans to be developed for Fiscal Year 2015 reporting.
Milestone Date4th Quarter: Due to OMB on 30 November 2014; internally due 21 October 2014
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryEach Administration and Staff Office to continue reviewing each identified data asset’s metadata for clarity and completion. Personnel will screen for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public).
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to devote additional resources (if needed) to ensure data assets are reviewed, metadata is completed, and information is loaded into inventory. Open Data leads for each Administration and Staff Office to continue coordinating remaining efforts. Progress reporting to occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 1st Quarter Report for 2015.
Milestone Date1st Quarter 2015: Due to OMB on 28 February 2015; internally due 21 January 2015
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryEach Administration and Staff Office to continue reviewing each identified data asset’s metadata for clarity and completion. Personnel will screen for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public).
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 2nd Quarter Report for 2015.
Milestone Date2nd Quarter: Due to OMB on 31 May 2015; internally due 21 April 2015
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 3rd Quarter Report for 2015.
Milestone Date3rd Quarter: Due to OMB on 30 August 2015; internally due 30 July 2015
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 4th Quarter Report for 2015.
Milestone Date4th Quarter: Due to OMB on 30 November 2015; internally due 30 October 2015
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 1st Quarter Report for 2016.
Milestone Date1st Quarter: Due to OMB on 28 February 2016; internally due 30 January 2016
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 2nd Quarter Report for 2016.
Milestone Date2nd Quarter: Due to OMB on 31 May 2016; internally due 29 April 2016
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 3rd Quarter Report for 2016.
Milestone Date3rd Quarter: Due to OMB on 30 August 2016; internally due 29 July 2016
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 4th Quarter Report for 2016.
Milestone Date4th Quarter: Due to OMB on 30 November 2016; internally due 29 October 2016
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Off ice will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across - the - board r eporting. Department to submit 2nd Quarter Report for 2017.
Milestone Date2nd Quarter: Due to OMB on 30 May 2017; internally due 30 April 2017
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are poss ible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Off ice personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law an d regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non - public). The Enterprise Data Inventory will be published with public, restricted public, and non - public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 3rd Quarter Report for 2017.
Milestone Date3rd Quarter: Due to OMB on 30 August 2017; internally due 30 July 2017
Description of how this milestone expands the InventoryData assets identified during the organizational identification efforts will be registered in local inventories. Data assets not presently listed in data.gov will serve as content for expanded inventory. Administration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA, redactions if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionCTO, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and monthly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 4th Quarter Report for 2017.
Milestone Date4th Quarter: Due to OMB on 30 November 2017; internally due 30 October 2017
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionExecutive Sponsor for Open Data, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and quarterly DGC meetings. IPT Chair will ensure across-theboard reporting. Department to submit 2nd Quarter Report for 2018.
Milestone Date2nd Quarter: Due to OMB on 30 May 2018; internally due
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionExecutive Sponsor for Open Data, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and quarterly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 3rd Quarter Report for 2018
Milestone Date3rd Quarter: Due to OMB on 30 August 2018; internally due 15 August 2018
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionExecutive Sponsor for Open Data, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at weekly Open Data IPT meetings and quarterly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 4th Quarter Report for 2018.
Milestone Date4th Quarter: Due to OMB on 30 November 2018; internally due 15 November 2018
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted.
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.
TitleExpanded Data Asset Discovery and Identification
DescriptionExecutive Sponsor for Open Data, DGC, and Open Data IPT to continue messaging within their recurring forums. Each Administration and Staff Office to continue data asset discovery efforts. The identified Open Data leads for each Administration and Staff Office will continue to coordinate organizational efforts. Inventory progress reporting will occur at monthly Open Data IPT meetings and quarterly DGC meetings. IPT Chair will ensure across-the-board reporting. Department to submit 1st Quarter Report for 2019.
Milestone Date1st Quarter: Due to OMB on 28 February 2019; internally due 14 February 2019
Description of how this milestone expands the InventoryAdministration and Staff Offices to continue local data asset identification efforts. Inventory additions are possible prior to or on deadline date if assets have been properly classified, metadata fields are properly classified and complete, and privacy reviews have been conducted
Description of how this milestone enriches the InventoryAdministration and Staff Office personnel will be reviewing each identified data asset’s metadata for clarity and completion. Additionally, the inventory will be screened for asset duplication.
Description of how this milestone opens the InventoryTo the extent permissible by law and regulation, VA will place data assets into the public data listing. Privacy reviews within each Administration and Staff Office will ensure proper data asset categorization (either public, restricted public, or non-public). The Enterprise Data Inventory will be published with public, restricted public, and non-public data assets at www.va.gov/data with appropriate FOIA redactions, if applicable.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


Department of Veterans Affairs Customer Feedback Process (OMB MAX/Open Data Requirement #4) to engage with customers: VA’s Customer Feedback Process is a mechanism for engaging Veterans, family members, and the public. This engagement will help VA’s open data team prioritize data releases. It will also drive and facilitate the use of VA data assets by the public for the creation of informative and/or useful products that add value to Veterans and their supporters. Feedback will be collected through digital engagement and stakeholder outreach (partnerships, in-person events). Open communication, responsiveness, and personal relationships have been, and will continue to be, central to VA’s ability to connect with and understand the needs of the end users of VA’s open data. Engagement efforts online and in person (via events and partnerships) will continue to increase.  VA hosted its first ever Open Data Roundtable on May 6, 2015, including private sector, nonprofits, academic and research organizations.  The purpose was to form a collaborative network between VA and data users to create a customer-centric experience for Veterans and their supporters and streamline service-delivery. VA hosted its first ever Analytics Powering Outcomes for Veterans 2015 conference on June 29, 2015 through July 1, 2015, including innovative minds and industry leaders from academia, and across the public and private sectors.  The purpose was to build the foundation of an analytically-empowered organization that effectively identifies and meets the needs of our customers:  Veterans and their supporters.  The Secretary of VA hosted the first ever Brain Trust Pathways to InnoVAtion conference on April 20, 2016 through April 21, 2016, which brought together many of the brightest minds in the country to foster debate and identify creative solutions and Strategic Partnerships to the many challenges that exist in the areas of brain and mental health.  Speakers included VA brain researchers, partners, scientists, and thought leaders – including Veteran, Federal, Sports, Private Industry and Community Partners – to advance national discussions related to traumatic brain injury (TBI) and Post Traumatic Stress Disorder (PTSD) for Veterans and Americans in general.  In honor of the first anniversary of President Obama’s proclamation of September 10th as World Suicide Prevention Day, the Department of Veterans Affairs hosted the first ever Veterans Affairs Suicide Prevention Innovations (VASPI) event — a 2-day data-driven and collaborative event designed to connect a concerned community from the public and private sectors, Veterans and their families, and academia to develop solutions for the prevention of Veteran suicide.  At the VASPI event, the first ever synthetic VA dataset was released as the first clinical data set related to people that died by suicide ever made publically available. On February 7, 2017, the VA Office of Enterprise Integration and the University of Southern California Center for Innovation and Research for Veterans and Military Families convened a one-day roundtable to collaborate on policy and research with a special focus on women Veterans. Approximately fifty participants, representing a range of experience and viewpoints from federal government agencies, the private sector, nongovernmental organizations, and academic institutions attended the event. These participants provided firsthand insights on the opportunities and challenges facing women Veterans through two roundtable discussions on policy and on research.  On March 30, 2017, the Veterans Health Administration hosted “Focus on Health Equity and Action Cyberseminar” session to focus on the social determinants of health as a useful concept for describing the availability and distribution of economic, social, and physical conditions that impact patients' health and the health care system. The session was designed to: 1) describe social determinants of health and how these determinants influence VHA patient care; 2) present an example from the Homeless Patient Aligned Care Team program and their use of social determinants of health to improve patient care for homeless Veterans and their families; and 3) discuss VA data sources and industry best practices to understand and incorporate social determinants of health into the electronic medical record and research activities.  The audience included:  researchers, clinicians, care coordinators, policy makers, educators, Veteran stakeholders and representatives of vulnerable Veteran groups who are interested in understanding and/or promoting equitable health among all Veterans.  The VA Office of Enterprise Integration was a key speaker at the session, focusing the discussion on health equity, Veteran journey maps, military transition theory and associated data.  

On July 28-30, 2017, VA co-sponsored the Apps for Ag Hackathon with the University of California at the Urban Hive in Sacramento, California, to encourage the development of innovative solutions to spark entrepreneurship and bring together the seemingly disparate worlds of software development, commercial farming, and Veterans.  The Apps for Ag Hackathon was a 48 hour collaborative event with the goal to develop useful technology to: address the needs of today’s grower; seed new enterprises in the AgTech and FoodTech sectors; and create new jobs by assisting Veterans with military to civilian transition. VA strives to eliminate the barriers between rural Veterans and the services they have earned and deserve, thus improving Veterans’ health and well-being by increasing access to care. Designed to assist VA meet its mission in rural America, Apps for Ag was attended by more than 40 people, some from as far as New York and Texas, who formed twelve teams to turn ideas into commercial enterprises.  Three teams focused on employment solutions for Veterans, matching unemployed Veterans with farm jobs.  Participants created innovative solutions in the form of applications, business plans, and policy recommendations. The Farmer Veteran Coalition, whose mission is to mobilize Veterans to feed America, spoke at the event.  In conjunction with USDA, VA developed and presented five categories of Challenges, experienced by many Veterans, regarding:  channels of communication; improving Veteran healthcare through the use of rural broadband; increasing the number of rural Veteran farmers; education; and employment.  VA’s Office of Enterprise Integration led the event, and presented VA’s new technology platform for data stories and data visualizations.  At the event, VA released four new Veteran farmer data assets by county, gender, age, and state.  Other members of the VA Open Data team from the Office of Economic Opportunity and Office of Public and Intergovernmental Affairs, acted as mentors and judges.  By joining a USDA dataset on food deserts with a VA dataset on Veteran population, one of the teams created a new dataset of Veterans in food deserts with potential policy implications for  Veterans at risk and homeless.  
On September 23, 2017, VA participated in the National Day of Civic Hacking event connecting public servants, people with technology skills, graphic designers, problem solvers, and community organizers to show how government can work in the 21st century with the interagency Open Data community at the Johns Hopkins Sibley Innovation Hub.  The focus was to provide Federal Open Data resources and build public-private momentum with challenges including Suicide Prevention Innovations.

On May 11, 2018, VA participated in Big Data Day, sponsored by the Interagency Council on Statistical Policy.  Big Data Day is an opportunity for employees of federal statistical agencies to share their innovations around big, or alternative, data sources and discuss the future of federal statistics.   VA’s Open Data team is one of only eight demonstrations, the only presentation on Open Data at the event, and features VBA’s latest data story on Improving the Veteran Experience through Process Improvements and Modernization.  The goal of the event is to promote technical innovation related to Big Data across the statistical system.

On July 31, 2018, VA participated in Tableau’s Student Data Hackathon, teaching college students, who are Veterans, about Tableau products using data from VA’s Open Data and the Bureau of Labor Statistics to build data analytics skills enabling employment opportunities.  Five teams from six universities (Georgetown University, George Washington University, Virginia Commonwealth University, University of Virginia, James Madison University, University of Maryland) focused on expenditure, employment, homelessness, breast cancer registry, suicide, Vietnam War and rural Veteran data.  Participants created innovative solutions in the form of data visualizations and policy recommendations.  At the event, VA Open Data team members from the Office of Enterprise Integration, Office of Information and Technology, and National Cemetery Administration presented on VA’s Open Data initiative and VA’s history of data.  
 VA continues to submit data release proposals based on user feedback through e-mails from data users sent to The National Center for Veterans Analysis and Statistics (NCVAS); requests through the VA Open Data page and Data.gov; White House events on topics such as aging and mental health; and requests for machine readable formats. 

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


Department of Veterans Affairs Data Publication Process (OMB MAX/Open Data Requirement #5) The Data Publication Process is a process to determine whether data assets have a valid restriction to not release. Data is identified by customer feedback and internal data custodians. In each program office, the data asset is submitted to leadership and a Privacy Officer for review to insure that sensitive data, Protected Health Information, and Personally Identifiable Information protected by applicable privacy and confidentiality law or regulation is not released in violation of law. Questions regarding restrictions on release may be reviewed by the Office of General Counsel and elevated to the Open Data IPT if necessary. Data assets are then reviewed by the program office Open Data Point of Contact, certified as releasable, and published. Any data asset that contains information protected by applicable privacy and confidentiality law or regulation will not be released as Open Data without effective de-identification. When considering whether information is adequately de-identified for release, an assessment of risk for possible re-identification must be made. Record level data will not be released if the assessment finds a risk of re-identification. For example, health care records that have been de-identified pursuant to the Health Insurance Portability and Accountability Act (HIPAA) safe harbor criteria, but which in combination with other available information and technology could foreseeably be re-identified (i.e., the mosaic effect) will not be released. Proposed changes to narratives will be reviewed quarterly and approved by an integrated data council.