Office of Personnel Management

http://www.opm.gov/

Milestone 3 - May 31st 2014

OMB Review In Progress: OMB is currently reviewing the agency for this milestone. This review status indicator will change once the review is complete.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status in-progress
Reviewer Amélie Koran
Last Updated July 9, 2014, 4:04 pm EDT by Amélie E. Koran

Assessment Summary

Inventory Composition

Public Dataset Status

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
19 Number of Datasets
Number of APIs
Schedule Delivered Crawl details
1 Bureaus represented
4 Programs represented
19 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Inventory > Public listing
Percentage growth in records since last quarter
Schedule Risk for Nov 30, 2014
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
License specified Crawl details

Simple Google search of opm.gov returns 345 Excel files, indicating that OPM's count may be low; but this is not scientific and OPM has been increasing its number of datasets.

Status Indicator Automated Metrics
Overall Progress this Milestone
32 Number of Datasets Crawl details
Number of Collections Crawl details
17 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
-100 Percentage growth in records since last quarter
100 Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://www.opm.gov/feedback/?ref=http://www.opm.gov/data/
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
Donna Seymour Open Data Primary Point of Contact
POCs identified for required responsibilities
Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
Primary Uses
Value or impact of data
Primary data discovery channels
User suggestions on improving data usability
User suggestions on additional data releases
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.opm.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.opm.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Datasets with Valid Metadata 100%(32 of 32)
Valid Schema Valid
Datasets 32
Datasets with Distribution URLs 53.1% (17 of 32)
Total Distribution URLs 119
Public Datasets 19
Restricted Public Datasets 13
Non-public Datasets 0
Bureaus Represented 1
Programs Represented 4
File Size 68.31KB
Last modified Tuesday, 25-Feb-2014 14:59:13 EST
Last crawl Friday, 20-Jun-2014 03:00:12 EDT
Analyze archive copies Analyze archive from 2014-05-31
/data page
Expected /data URL http://www.opm.gov/data (From USA.gov Directory)
Resolved /data URL http://www.opm.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.opm.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.opm.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Thursday, 27-Feb-2014 10:20:49 EST
Digital Strategy

Date specified: Monday, 16-Mar-2015 00:00:00 EDT

Date of digitalstrategy.json file: Thursday, 27-Feb-2014 10:20:49 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


Our open data leads continue to work with program offices to document data definitions and standards and publish releasable metadata. We have worked one-on-one with these offices to obtain the metadata and spread awareness about the importance of providing open data in machine-readable formats. Now that our inventory has begun to reach a good level of maturity, we are enriching and opening our inventory by providing more detailed metadata, better organizing our inventory, and providing more data to the public in machine-readable formats. One example of better organization was made possible with the late 2014 release of version 1.1 of the metadata schema: parent-child relationships. We are taking full advantage of this new feature. Since completing the initial inventory in November 2014 and moving to version 1.1 of the schema in February 2015, we have begun to turn our attention to providing machine-readable versions of data that we currently make available only in formats such as PDF. However, we continue to identify data assets that have fallen through the cracks and add them to the inventory. Besides maintaining the inventory, we will conduct qualitative analysis to develop categories among the data assets and modify our Metadata Repository (MDR) to incorporate these categories and accommodate the data assets.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleData asset identification
DescriptionIdentification of data assets from throughout OPM
Milestone Date2014-02-28
Description of how this milestone expands the InventoryIncreased the number of data assets in the inventory
Description of how this milestone enriches the InventoryProvided a broader picture of OPM's data
Description of how this milestone opens the InventoryCreated a foundation for public release of data
TitleWider data asset identification
DescriptionIdentification of data assets at a more granular level and from a wider range of programs
Milestone Date2014-05-31
Description of how this milestone expands the InventoryIncreased the number of data assets in the inventory
Description of how this milestone enriches the InventoryProvided an even broader and deeper picture of OPM's data
Description of how this milestone opens the InventoryBuilt a stronger foundation for public release of data
TitleTargeted asset identification
DescriptionIdentification of missing data assets and targeting them for inclusion
Milestone Date2013-08-30
Description of how this milestone expands the InventoryIncreased the number of data assets in the inventory
Description of how this milestone enriches the InventoryContinued to expand our understanding of OPM's data
Description of how this milestone opens the InventoryHelped identify data for immediate or future release
TitleComplete inventory
DescriptionRelease of the complete inventory
Milestone Date2014-11-30
Description of how this milestone expands the InventoryBrought stragglers into the fold
Description of how this milestone enriches the InventoryProvided a nearly full understanding of OPM's data
Description of how this milestone opens the InventoryMade as much of the full inventory available to the public as legally appropriate and practicable
TitleMetadata Schema v. 1.1
DescriptionMoved the inventory files to v. 1.1 of the metadata schema. In the process, designated some entries as parents and created hundreds of children, along with parent-child relationships
Milestone Date2015-02-28
Description of how this milestone expands the InventoryProvided individual entries for child datasets
Description of how this milestone enriches the InventoryParent-child relationships show how one dataset connects to another. This change helps the public better understand OPM's data
Description of how this milestone opens the InventoryProvided more links to OPM's publicly available data, organized in a useful way
TitleDeeper Look into Employee Services
DescriptionFocused on Employee Services data to fill in holes about areas such as employee relations, labor relations, veterans employment, and official time for unions representing federal employees
Milestone Date2015-05-31
Description of how this milestone expands the InventoryAdds entries regarding Employee Services
Description of how this milestone enriches the InventoryProvides a fuller understanding of OPM's government-wide policies
Description of how this milestone opens the InventoryFederal job series data are now available in a machine-readable format (CSV), making the data easier to work with

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


On both http://www.opm.gov/digitalstrategy and http://www.opm.gov/data, we have placed links to the open government topic area in our frequently asked questions system. Users can submit questions or requests for  data using that system. OPM's open government staff redirects these requests to the proper program offices. The program office staff are responsible for responding to these requests. OPM's Data Governance Board considers remaining requests monthly and works with program offices to release that data as practicable.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


The Data Governance Board (DGB) oversees the processes of inventorying and releasing data. The members of the DGB are technically competent and represent OPM's major data owners. We are currently focusing on inventorying our data and are temporarily accepting program offices' assessments of the public access level of their data assets. However, as we further open our data, when a program office deems that the data's access level should be public, the DGB will offer a determination as to whether the data could be harmful because of the mosaic effect (i.e., two or more independently harmless data sets could be compared or unified to inadvertently identify an individual or otherwise cause harm) or other potential negative consequence that was unforeseen by the program office. If the DGB does not find any such potential harms, it will recommend to OPM's Investment Review Board (IRB) that the data be released. The IRB, in turn, will make a recommendation to OPM's Office of the General Counsel, which will make the final determination. Any program office that labels its data restricted public or non-public is required to provide justification. Reasons for restricting some of the data but not all of it (restricted public) fall primarily into the category of personally identifiable information, or PII. Social security numbers are the most obvious example, but information about law enforcement or homeland security personnel that could make them easy to target would also be off-limits. In these cases, we will release non-attributable or less granular data at the appropriate time. Reasons for restricting all of the data (non-public) will fall primarily into the category of security. For example, certain data about Continuity of Operations (COOP) are not be releasable because they could compromise the agency's ability to operate securely in a national emergency.