Small Business Administration

http://www.sba.gov/

Milestone 15 - May 31st 2017

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Rebecca Williams
Last Updated December 5, 2017, 9:13 am EST by Rebecca Williams

Assessment Summary

Public Engagement (Yellow): SBA's feedback mechanism does not publicly display questions and answers.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
507 Number of Datasets
1 Number of APIs
1 Bureaus represented
100.0% Percentage of bureaus represented
7 Programs represented
22.6% Percentage of programs represented
505 Number of public datasets
Number of restricted public datasets
2 Number of non-public datasets
Percentage growth in records since last quarter
To a very little extent (<25%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
The OCIO has reached out to other program offices within the agency and is working with stakeholders to build consensus on the value of the EDI as well as the datasets that can be released to the public. The Open Data Working group meets periodically to discuss the status of the SBA datasets. For this quarter we reached out to the Office of the Chief Human Capital Officer and the Office of Advocacy for potential new datasets.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100.0% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
507 Number of Datasets Crawl details
7 Number of Collections Crawl details
74 Number of datasets not contained in a collection Crawl details
505 Number of Public Datasets with File Downloads Crawl details
1 Number of APIs Crawl details
1 Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
519 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
404 Quality Check: Accessible links Crawl details
111 Quality Check: Redirected links Crawl details
4 Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
98.0% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
1.2% Quality Check: Percentage of download links in HTML Crawl details
88.4% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
505 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
2 Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
Public Engagement is Yellow: SBA's feedback mechanism does not publicly display questions and answers.
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
SBA's Office of the Chief Information Officer (OCIO) established an Open Data Working Group (ODWG) to lead the agency's Open Data efforts. The working group is comprised of representatives from all SBA Program Offices and Functional Areas, with support from OCIO. (Status: Completed ) The primary objective of the working group is to define a process to implement and execute Executive Order 13642,
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
Asghar Noor; Asghar.noor@sba.gov
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
Views on data.gov for this quarter
Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.sba.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www.sba.gov/sites/default/files/data.json
Number of Redirects 2 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(507 of 507)
Valid Schema Valid
Datasets 507
Number of Collections 7
Number of datasets not in a collection 74
Datasets with Distribution URLs 99.6% (505 of 507)
Datasets with Download URLs 96.1% (487 of 507)
Total Distribution URLs 519
Total Download URLs 496
Total APIs 1
Public APIs 1
Restricted Public APIs 0
Non-public APIs 0
Public Datasets 505
Restricted Public Datasets 0
Non-public Datasets 2
Server Not Found 0.0% (0 of 519)
Working links (HTTP 2xx)
Broken links (HTTP 4xx)
Error Links (HTTP 5xx)
Redirected Links (HTTP 3xx)
Correct format
PDF for raw data
HTML for raw data
Bureaus Represented 1
Programs Represented 7
License Specified 100% (507 of 507)
Datasets with Redactions 0.0% (0 of 507)
Redactions without explanation (rights field) 0.0% (0 of 507)
File Size 730.57KB
Last modified Wednesday, 10-May-2017 11:57:03 EDT
Last crawl Wednesday, 31-May-2017 02:07:01 EDT
Analyze archive copies Analyze archive from 2017-05-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.sba.gov/data (From USA.gov Directory)
Resolved /data URL https://www.sba.gov/about-sba/sba-performance/open-government/digital-sba/open-data
Redirects 2 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last crawl Wednesday, 31-May-2017 02:06:18 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.sba.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www.sba.gov/sites/default/files/digitalstrategy.json
Redirects 2 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Monday, 27-Feb-2017 15:34:50 EST
Last crawl Wednesday, 31-May-2017 02:06:18 EDT
Digital Strategy

Date specified: Tuesday, 20-Nov-2018 07:23:02 EST

Date of digitalstrategy.json file: Monday, 27-Feb-2017 15:34:50 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


In order to ensure all data assets from each program in the agency will be identified and accounted for in its Enterprise Data Inventory, the SBA is focused on linking various information management programs together. Specifically, the SBA Enterprise Data Inventory is considered complete when each Program Office (PO) has accounted for all datasets used in the agency’s information systems that can be made public. The SBA Enterprise Data Inventory provides a schedule and a methodical approach for completing this task. Each SBA PO will review data from each of its information management programs to identify a complete list of information collections, record schedules, and IT investments that contain data. Once the list is complete, POs will proceed with inventorying the datasets contained in those information systems.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleDevelop Initial Enterprise Data Inventory (EDI)
DescriptionCreate Enterprise Data Inventory and post JSON File to sba.gov/data and OMB MAX site
Milestone DateNovember 29, 2013
Description of how this milestone expands the InventoryDeveloped a robust, enterprise-wide data inventory.
Description of how this milestone enriches the InventoryDeveloped a single repository to document and categorize the Department's enterprise data assets.
Description of how this milestone opens the InventoryValidated publically-available datasets and enhanced metadata to improve public access to information.
TitlePost Initial Public Data Listings
DescriptionReview Enterprise Data Inventory and post non-sensitive datasets on SBA's website
Milestone DateNovember 29, 2013
Description of how this milestone expands the InventoryAdded new datasets and make progress in developing the EDI.
Description of how this milestone enriches the InventoryValidated publically-available datasets and enhanced metadata to improve public access to information.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to EDI
DescriptionWork with Program/Functional Offices to collect data assets and update the inventory
Milestone DateFebruary 28, 2014
Description of how this milestone expands the InventoryAdded new datasets and made progress in developing the EDI.
Description of how this milestone enriches the InventoryAdded new datasets and made progress in developing the EDI.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to EDI
DescriptionWork with Program/Functional Offices to collect data assets and update the inventory
Milestone DateMay 31, 2014
Description of how this milestone expands the InventoryAdded new datasets and made progress in developing the EDI. SBA has also identified 3 new datasets that have been published on both the EDI and PDL. This takes the total number of published datasets to 10.The Open Data Working Group at SBA has also approved the charter and is working on the approval of the SOP.
Description of how this milestone enriches the InventoryAdded new datasets and made progress in developing the EDI. The Solution Architecture Team at SBA is working on a Pilot process with the Government Contracting and Business Development group to identify and publish datasets in the near future.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to EDI
DescriptionWork with Program/Functional Offices to collect data assets and update the inventory.
Milestone DateAugust 31, 2014
Description of how this milestone expands the InventorySBA added 3 new datasets, namely SBA Email RSS, Office of Advocacy News Update File, and Size Standards dataset.
Description of how this milestone enriches the InventoryThe Solution Architecture Team at SBA worked on a Pilot process with a Government Contracting and Business Development group to identify and publish datasets in the near future.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to EDI
DescriptionWork with Program/Functional Offices to collect data assets and update the inventory.
Milestone DateNovember 30, 2014
Description of how this milestone expands the Inventory SBA added 5 new datasets, namely SBA Disaster Loan Data - Superstorm Sandy, SBA Disaster Loan Data FY2011, SBA Disaster Loan Data FY2012, SBA Disaster Loan Data FY2013, and SBA Disaster Loan Data FY2014.
Description of how this milestone enriches the InventoryThe Solution Architecture Team at SBA worked with Office of Disaster Assistance to publish 5 new datasets.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to EDI
DescriptionThe metadata schema for all datasets were migrated to Open Data Metadata schema 1.1. Identified all API available through SBA.GOV and added them to the public data listing. The agency’s EDI has been migrated to inventory.data.gov
Milestone DateFebruary 28, 2015
Description of how this milestone expands the InventoryAdded 12 additional public datasets to the inventory, taking the total number of public datasets to 35. There are another 11 datasets that are non-public and are in the process of being made publicly available in the next quarter.
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all the datasets was improved. Dataset resources that were previously grouped were moved to individual datasets to provide more clarity. The relationship between related datasets has been established.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionThe agency’s EDI has been migrated to inventory.data.gov and 12 more datasets were updated to inventory.data.gov. 11 datasets were removed from the previously published dataset, as it has been moved from SBA to businessusa.gov.
Milestone DateMay 31, 2015
Description of how this milestone expands the InventoryAdded 12 additional public datasets to the inventory, taking the total number of public datasets to 37. Removed 11 datasets from the previously published dataset, which has been moved from SBA to businessusa.gov
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all the datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 59 more datasets to the agency’s EDI on inventory.data.gov, including 3 datasets that are part of the IDC Quartely release for August.
Milestone DateAugust 31, 2015
Description of how this milestone expands the InventoryAdded 59 additional public datasets to the inventory, taking the total number of public datasets to 95.
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all the datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 168 more datasets to the agency’s EDI on inventory.data.gov
Milestone DateNovember 30, 2015
Description of how this milestone expands the InventoryAdded 170 additional public datasets to the inventory that inlcudes SBA IT Reform Cost Savings/Avoidance, taking the total number of public datasets to 265.
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all the datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 115 more datasets to the agency’s EDI on inventory.data.gov.
Milestone DateFebruary 28, 2016
Description of how this milestone expands the InventoryAdded 115 additional public datasets to the inventory that includes changes to SBA IT Reform Cost Savings/Avoidance SBA Disaster Loan Data FY2008, SBA Disaster Loan Data FY2009, SBA Disaster Loan Data FY2010 and SBA Disaster Loan Data FY2015, added approved SBA FITARA implementation Plan taking the total number of public datasets to 380.
Description of how this milestone enriches the Inventory: Apart from adding additional datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the Inventory: Expanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 66 more datasets to the agency’s EDI on inventory.data.gov
Milestone DateMay 31, 2016
Description of how this milestone expands the InventoryAdded 66 additional public datasets to the inventory that includes changes to Small Business Profiles for the States and Territories for 2016, ScaleUp America Communities, Regional Innovation Clusters, Procurement Technical Assistance Centers, Certified Development Company, Veteran's Business Outreach Center, Womens Business Center, SCORE Chapter, Small Business Development Center, U.S. Export Assistance Center, Disaster Field Office, SBA Regional Office & SBA District Offices taking the total number of public datasets to 446.
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 10 more datasets to the agency’s EDI on inventory.data.gov
Milestone DateAugust 31, 2016
Description of how this milestone expands the InventoryAdded 10 additional public datasets to the inventory that includes the Small Business Procurement Scorecard Overview from 2007 to 2015 and SBA 7(a) and 504 Loan Data Reports from 1990 to 2016, taking the total number of public datasets to 456.
Description of how this milestone enriches the InventoryApart from adding additional datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 58 new dataset to the agency’s EDI on inventory.data.gov
Milestone DateNovember 30, 2016
Description of how this milestone expands the InventoryAdded 59 additional public datasets to the inventory that includes the SBA Disaster Loan Data from 2004 to 2007 and Small Business Profiles for the States and Territories for 2011, and a non-public dataset taking the total number of datasets to 515.
Description of how this milestone enriches the InventoryApart from adding new datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 2 new datasets to the agency’s EDI on inventory.data.gov
Milestone DateFebruary 28, 2017
Description of how this milestone expands the InventoryAdded one additional public and one non-public dataset to the inventory, taking the total number of datasets to 517.
Description of how this milestone enriches the InventoryApart from adding new datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryExpanded the number of datasets available to the public.
TitleQuarterly Update to Expand EDI
DescriptionThe agency’s EDI has been migrated to inventory.data.gov and 2 more datasets were updated to inventory.data.gov. 10 public datasets were removed from the previously published dataset, as it has been using unsupported API's.
Milestone DateMay 31, 2017
Description of how this milestone expands the InventoryAdded one additional public and one restricted-public dataset to the inventory, taking the total number of datasets to 509.Removed 10 public datasets from the previously published dataset, as it has been using unsupported API's.
Description of how this milestone enriches the InventoryApart from adding new datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryValidated publically-available datasets and enhanced metadata to improve public access to information.
TitleQuarterly Update to Expand EDI.
DescriptionSBA added 55 new public datasets to the Agency’s Enterprise Datasets Inventory to be published on www.data.gov.
Milestone DateAug 31, 2017.
Description of how this milestone expands the InventoryAdded 55 public datasets to the inventory, taking the total number of datasets to 564.
Description of how this milestone enriches the InventoryApart from adding new datasets, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryValidated publically-available datasets and enhanced metadata to improve public access to information.
TitleQuarterly Update to Expand EDI
DescriptionAdded 23 non-public APIs to the EDI while continuing the efforts to identify and document additional APIs - public, restricted, or non-public.
Milestone DateNov 30, 2017.
Description of how this milestone expands the InventoryAdded 23 non-public APIs to the inventory, taking the total number of APIs to 24 and the total number of datasets to 587.
Description of how this milestone enriches the InventoryApart from adding new datasets/APIs, the metadata quality for all datasets was improved.
Description of how this milestone opens the InventoryIn addition to adding new APIs, SBA continued to identify and document APIs - public, restricted, or non-public.
TitleQuarterly Update to Expand EDI
DescriptionAdded one public dataset and updated four existing public datasets with new associated resources. Additional datasets/APIs are pending for program office responses.
Milestone DateFebruary 28, 2018
Description of how this milestone expands the InventoryAdded one new public dataset to the EDI and updated four existing public datasets with new associated resources, taking the total number of datasets to 588.
Description of how this milestone enriches the InventoryApart from adding one new dataset, SBA continued to improve metadata quality and expect to receive more datasets/APIs from program offices.
Description of how this milestone opens the InventoryIn addition to adding new dataset, SBA continued to identify and document datasets/APIs - public, restricted, or non-public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 59 more datasets to the Agency’s EDI on inventory.data.gov.
Milestone DateMay 31, 2018
Description of how this milestone expands the InventoryAdded 59 additional public datasets to the Agency’s Inventory that includes the Small Business Profiles for the States and Territories for 2018.
Description of how this milestone enriches the InventoryApart from adding 59 new datasets, SBA continued to improve metadata quality and expect to receive more datasets/APIs from program offices.
Description of how this milestone opens the InventoryIn addition to adding 59 datasets for this milestone, SBA continued to identify and document new datasets/APIs - public, restricted, or non-public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 41 more datasets and 4 APIs to the Agency’s EDI on inventory.data.gov.
Milestone DateAugust 31, 2018
Description of how this milestone expands the InventoryAdded 41 public datasets and 4 public APIs to the Agency’s Inventory.
Description of how this milestone enriches the InventoryApart from adding new datasets, SBA continued to improve metadata quality and publish more APIs.
Description of how this milestone opens the InventoryIn addition to adding 41 new datasets and 4 public APIs for this milestone, SBA continued to identify and document new datasets/APIs - public, restricted public, or non-public.
TitleQuarterly Update to Expand EDI
DescriptionAdded 16 more datasets to the Agency’s EDI on inventory.data.gov.
Milestone DateNovember 30, 2018
Description of how this milestone expands the InventoryAdded 16 public datasets to the Agency’s Inventory.
Description of how this milestone enriches the InventoryApart from adding new datasets, SBA continued to improve metadata quality and identify/publish more APIs.
Description of how this milestone opens the InventoryIn addition to adding 16 new datasets for this milestone, SBA continued to identify and document new datasets/APIs - public, restricted public, or non-public.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


SBA welcomes public input and feedback on our implementation of federal digital strategy and open data requirements. SBA uses the following methods to engage with customers and collect input on data.
1.	The Data.gov Contact page, at https://www.data.gov/contact, provides a forum for two-way communication with customers, who can submit and view feedback related to agency datasets. 
2.	Customers may send us feedback via email at Opendatafeedback@sba.gov.
3.	Customers may contact us via the SBA Answer Desk at 800-827-5722.
4.	Program offices may use additional means to best engage their specific stakeholders.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


SBA's Office of the Chief Information Officer (OCIO) established an Open Data Working Group (ODWG) to lead the agency's Open Data efforts. The working group is comprised of representatives from all SBA Program Offices and Functional Areas, with support from OCIO. (Status: Completed ) 
The primary objective of the working group is to define a process to implement and execute Executive Order 13642, "Making Open and Machine Readable the New Default for Government Information" and OMB M-13-13 "Open Data Policy – Managing Information as an Asset". The ODWG shall assist in identifying and publishing datasets after determining what information may or may not be released. (Status: Completed ) 
The Open Data Program Standard Operating Procedure (SOP) was approved and published in the agency’s intranet and on the project-open-data.cio.gov/policy-docs. (Status: Completed)