Department of Education

http://www.ed.gov

Milestone 6 - February 28th 2015

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Jamie Berryhill
Last Updated April 17, 2015, 1:18 pm EDT by Jamie Berryhill

Assessment Summary

EDI: Agency did not update this quarter, and there are no non-public datasets listed on the EDI on Data.gov.

PDL: Healthy growth in the last quarter, and agency has done well at tagging APIs in their metadata. We'd encourage ED to make more datasets downloadable.

Public Engagement: Feedback mechanism is good, and we noted it as a best practice last quarter, but the agency could be more active on it.

Note: The doughnut charts for Inventory Composition, Public Dataset Status, and Dataset Link Quality are new for this milestone, and they only appear is data are available. For detailed documentation on these charts, please see http://labs.data.gov/dashboard/docs#doughnut_charts. The "Other" category includes URLs that did not provide a response within 5 seconds of the automated crawl, which may indicate a server issue and not necessarily a completely non-working link.

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
Number of Datasets
Number of APIs
Schedule Delivered Crawl details
Bureaus represented
Programs represented
Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Inventory > Public listing
Percentage growth in records since last quarter
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
275 Number of Datasets Crawl details
Number of Collections Crawl details
115 Number of Public Datasets with File Downloads Crawl details
37 Number of APIs Crawl details
722 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
705 Quality Check: Accessible links Crawl details
4 Quality Check: Redirected links Crawl details
12 Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
21% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
12,716 Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://www.ed.gov/blog/tag/open-data/
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
lily.clark@ed.gov Open Data Primary Point of Contact
POCs identified for required responsibilities

Best Practice: Department of Education has been highlighted for demonstrating a best practice on the Use & Impact indicator

Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
See below Primary Uses
Primary uses of the Department’s data include: • Disseminating information about colleges, universities, preschool-12 schools, school districts and state education systems, including demographics and assessments of student performance. • Sharing information to shed light on equality and inequality in the nation’s preschool-12 schools. • Increasing access to information about college cost and financial aid. • Raising awareness about college campus safety issues. • Providing key evidence for academic and non-profit research in education sciences.
See below Value or impact of data
Organizations and companies increase the public’s access to and understanding of the Department’s high-quality and authoritative data about schools and academic institutions in the United States. This helps families and students make informed decisions about selecting a school or college. Community, non-profit and advocacy groups use this data to identify inequality, invest wisely and take action on certain issues in their community, school, district or state. Greater transparency helps students, educators and communities make data-driven decisions to improve educational outcomes and opportunities for all students.
See below Primary data discovery channels
Key users learn about the Department’s data through online channels: online search engines; the Department’s websites and blogs; the Department’s digital newsletters, reports and social media; and Data.gov. Data.gov/education is one of the most visited communities on the Data.gov website. Subject matter experts from the Department host, co-host, and present at conferences, workshops, webinars, data jams and datapalooza events to spread the word about the Department’s data to key audiences. In 2014, the Department collaborated with the White House to hold the second Education Datapalooza, which focused on higher education data and the goal of making college more affordable. Videos from the Datapalooza can be viewed on the Department’s Office of Education Technology YouTube channel, 2014 Ed Datapalooza Talks Video Playlist. The Department also participated in a White House Office of Science and Technology Policy Game Jam and other events to engage developers and game designers. (See homeroom blog post, Ed Games Week Highlights the Emergence of Video Games in Education, on ED.gov.) The My Brother’s Keeper initiative is a collaborative, multi-disciplinary approach led by an interagency federal task force to build ladders of opportunity, and to unlock the full potential of our young people, including boys and young men of color. The initiative and the Department of Education partnered with the Beeck Center for Social Impact & Innovation at Georgetown University to host a My Brother’s Keeper Data Jam in Washington, DC. The event brought together a diverse group of high school students, teachers, data scientists, data visualization experts, developers and community and non-profit leaders. Teams were designed to capitalize on the range of perspectives and expertise among the participants. The aim was to find new and better ways to use data to highlight opportunities, and to create solutions that can improve life outcomes for all students. Several teams continue to develop their ideas. (See homeroom blog post, My Brother’s Keeper Data Jam: Old World Values with New World Strategies and Tools, on ED.gov.)
See below User suggestions on improving data usability
Key users, like developers, provide the following suggestions for improving the usability of Department data: •Convert column heads and codes to human-readable values for open datasets •Provide more open data as APIs (Application Programming Interfaces) instead of just downloadable files The Department continues to leverage the General Service Administration’s API-generator tool, inventory.data.gov. Meanwhile, the Department is exploring other cost-effective, scalable hosting solutions that would warehouse data as well as host and manage APIs. The Data Strategy Team and data stewards in the program offices work to decode or translate column headings and other abbreviations and codes when posting new datasets. Code books are made available online, and on the ED Data Inventory site. Inventoried data collection entries include searchable data dictionaries with all elements and their definitions.
See below User suggestions on additional data releases
Suggestions from key users on additional agency data resources to release include: • Post departmental business and program award data from reports and tables in reports, also as Comma-Separated Values (CSV) or APIs for easier access • Make program competition and award data more open and syndicated • Provide more granular, school-level data whenever possible within guidelines to protect student privacy The Department’s Data Strategy Team has representatives from every program office Department-wide. The group continues to post more data in downloadable formats, and to explore a department-wide solution to make it easier to warehouse large datasets and create APIs. The Office of Communications and Outreach is working on a Program Information Publishing System, which is currently in a business process reengineering phase to plan for a new ED.gov customer experience with open program data, more intuitive discovery and search tools, and potential for user customization and automated updates. The Department continues to work to release school-level data whenever possible while still protecting student privacy, and being mindful of mosaic-effect risks. The most recent Civil Rights Data Collection release in March 2014 provided school-level data (http://www.ed.gov/news/press-releases/expansive-survey-americas-public-schools-reveals-troubling-racial-disparities). This is the first time since 2000 that the Department has compiled data from all 97,000 of the nation's public schools, and its 16,500 school districts—representing 49 million students. And for the first time ever, state-, district- and school-level information is accessible to the public in a searchable online database at crdc.ed.gov.
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.ed.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www2.ed.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type text/plain
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(275 of 275) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 275
Datasets with Distribution URLs 0.0% (0 of 275)
Total Distribution URLs 0
Public Datasets 255
Restricted Public Datasets 20
Non-public Datasets 0
Bureaus Represented 10
Programs Represented 1
File Size 1.07MB
Last modified Friday, 27-Feb-2015 17:56:06 EST
Last crawl Friday, 27-Feb-2015 23:00:44 EST
Analyze archive copies Analyze archive from 2015-02-28
/data page
Expected /data URL http://www.ed.gov/data (From USA.gov Directory)
Resolved /data URL http://www2.ed.gov/about/data/index.html
Redirects 2 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last modified Friday, 27-Feb-2015 23:00:44 EST
Last crawl Friday, 27-Feb-2015 23:00:45 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.ed.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www2.ed.gov/digitalstrategy.json
Redirects 1 redirects
HTTP Status 200
Content Type text/plain
Valid JSON Valid
Last modified Tuesday, 24-Feb-2015 07:54:38 EST
Last crawl Friday, 27-Feb-2015 23:00:45 EST
Digital Strategy

Date specified: Tuesday, 02-Dec-2014 08:55:34 EST

Date of digitalstrategy.json file: Tuesday, 24-Feb-2015 07:54:38 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


As of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections).  The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks where available.  By November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow.  By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFurther Development of the ED Data Inventory
DescriptionAs of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections). The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks. http://datainventory.ed.gov
Milestone DateNovember 30, 2014
Description of how this milestone expands the InventoryBy November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow. By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.
Description of how this milestone enriches the InventorySee the description of how this milestone expands the Inventory. More information will be posted as it becomes available.
Description of how this milestone opens the InventorySee the description of the Inventory. More information will be posted as it becomes available.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


 The Department engages with the education community and interested developers and entrepreneurs through social media outlets and the ED official Homeroom Blog. More than 150 of America's entrepreneurs, software developers, education experts, and policy makers came together October 9, 2012, for an Education Datapalooza at the White House. The gathering was a chance to celebrate new products, services, and apps--all built with freely available data from the government and other sources--that have the potential to help American students succeed and that empower students and their families to make informed educational decisions. See videos of talks from Education Datapalooza 2012 at http://www.youtube.com/playlist?list=PLhdwy3ASoEfm1QeH0kfNnLWUqv4lE1pPs. The Department held two data jams at Massachusetts Institute of Technology and Stanford University in December 2013. The Data Jams focused on data related to postsecondary education and led up to a second Education Datapalooza. For Education Datapalooza 2014 on January 15,2014, more than 600 people packed into an auditorium to discuss innovation in higher education. The gathering was a response to President Obama's call this past August to improve value and affordability in postsecondary education, in which he outlined an ambitious plan that included a major focus on innovation. Datapalooza participants gathered to celebrate innovative products, apps, websites, and other tools to help students get to and through postsecondary education. Many of the tools help students and families navigate the college choice and selection process. Others focus on improving teaching and learning, especially in ways that leverage technology to improve online and classroom-based instruction. Videos from talks from Education Datapalooza 2014 are at http://www.youtube.com/playlist?list=PLhdwy3ASoEfkNJ_7ffaaYOhQmi61oLFLX. The goal of the Education Data Jams and Datapalooza is to spark interest and collaboration among entrepreneurs and developers in creating apps and other digital tools to facilitate easier access to higher education information for prospective and current college students.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases.  Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.