Department of Education

http://www.ed.gov

Milestone 9 - November 30th 2015

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated January 11, 2016, 2:38 pm EST by Justin Grimes

Assessment Summary

Department of Education needs to address the following issues: 1) "Fails to have 100% valid data.json"; 2) "Fails to document non-public, and restricted public datasets" 3) "Fails to document any outstanding Licensing information";

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
304 Number of Datasets
45 Number of APIs
Schedule Delivered Crawl details
10 Bureaus represented
1 Programs represented
278 Number of public datasets
26 Number of restricted public datasets
Number of non-public datasets
Inventory > Public listing
7.4% Percentage growth in records since last quarter
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
0.0% License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
304 Number of Datasets Crawl details
Number of Collections Crawl details
235 Number of Public Datasets with File Downloads Crawl details
45 Number of APIs Crawl details
808 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
665 Quality Check: Accessible links Crawl details
125 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
17 Quality Check: Broken links Crawl details
7.4% Percentage growth in records since last quarter
99.7% Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
22,271 Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://www2.ed.gov/digitalstrategy/index.html
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
lily.clark@ed.gov Open Data Primary Point of Contact
POCs identified for required responsibilities
Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
See below Primary Uses
Primary uses of the Department’s data include: • Disseminating information about colleges, universities, preschool-12 (pre-K-12) schools, school districts and state education systems, including demographics and assessments of student performance. • Sharing information to shed light on equality and inequality in the nation’s pre-K-12 schools. • Increasing access to information about college cost and financial aid. • Raising awareness about college campus safety issues. • Providing key evidence for academic and non-profit research in education sciences.
Value or impact of data
See below Primary data discovery channels
Key users learn about the Department’s data through online channels: online search engines; the Department’s websites and blogs; the Department’s digital newsletters, reports and social media; and Data.gov. Data.gov/education (http://www.data.gov/education/) is one of the most visited communities on the Data.gov website. Subject matter experts from the Department host, co-host, and present at conferences, workshops, webinars, data jams and datapalooza events to spread the word about the Department’s data to key audiences. On April 21, 2015 the Office of Educational Technology (OET) and the non-profit, Games for Change, co-hosted a day-long summit to identify strategies for the broader creation, dissemination, and use of quality games in classrooms and beyond. Leading developers, producers, publishers, educators, students, and other stakeholders were brought together to break down barriers and have meaningful dialogues about what each party wants and needs so we can make progress in games for education together (see http://www.tech.ed.gov/games). In response to the President’s call to action to create compelling educational software, the White House hosted its first-ever education game jam in September 2014. Over one weekend, 100 game developers along with 35 teachers, learning researchers, and students gathered together at a local education technology startup to develop new, fun ways to learn. To build on the momentum created by the White House Education Game Jam, the Office of Educational Technology is partnering with games industry leaders and education stakeholders to hold regional Education Game Jams. The first of these events was held in Austin, Texas in March 2015. OET and the chair of the Department’s Open Data Workgroup participated in a workshop, Accelerating Data Collaboratives: A Workshop on Cross-Sector Data Sharing for Public Problem-Solving, co-hosted by the National Institutes of Health (NIH), the National Oceanic & Atmospheric Administration (NOAA), the White House Office of Science and Technology Policy (OSTP), and the Governance Lab. The Department of Education facilitated the two breakout sessions focused on education. (See more on the GovLab Data Collaboratives site: http://thegovlab.org/datacollaboratives/) The White House Office of Science and Technology Policy, 18F, the National Institute on Disability, Independent Living, and Rehabilitation Research (NIDRR), and DC Legal Hackers hosted an Accessibility Hackathon on March 31, 2015. The hackathon drew about 80 participants and featured experts discussing this work, networking opportunities, and the opportunity to make a real difference on these issues. (See more on the 18F blog post, “In Case You Missed It: #a11yhack, an Accessibility Hackathon,” (https://18f.gsa.gov/2015/04/07/icymi-a11yhack-accessibility-awareness-hackathon/) and the 18F Accessibility Hackathon site (http://18f.github.io/hackathons/a11yhack/) The My Brother’s Keeper initiative is a collaborative, multi-disciplinary approach led by an interagency federal task force to build ladders of opportunity, and to unlock the full potential of our young people, including boys and young men of color. The initiative and the Department of Education partnered with the Beeck Center for Social Impact & Innovation at Georgetown University to host a My Brother’s Keeper Data Jam in Washington, DC. The event brought together a diverse group of high school students, teachers, data scientists, data visualization experts, developers and community and non-profit leaders. Teams were designed to capitalize on the range of perspectives and expertise among the participants. The aim was to find new and better ways to use data to highlight opportunities, and to create solutions that can improve life outcomes for all students. Several teams continue to develop their ideas. (See homeroom blog post, My Brother’s Keeper Data Jam: Old World Values with New World Strategies and Tools, on ED.gov: http://www.ed.gov/blog/2014/08/my-brothers-keeper-data-jam-old-world-values-with-new-world-strategies-and-tools-2/)
See below User suggestions on improving data usability
Key users, such as developers, provide the following suggestions for improving the usability of Department data: •Convert column headers and codes to human-readable values for open datasets •Provide more open data as APIs (Application Programming Interfaces), rather than downloadable data. The Department continues to leverage the General Service Administration’s (GSA) API-generator tool, http://inventory.data.gov. Meanwhile, the Department is exploring other cost-effective, scalable hosting solutions that would warehouse data, as well as host and manage APIs. The Data Strategy Team and data stewards in the program offices work to decode or translate column headings and other abbreviations and codes when posting new datasets. Code books are made available online, and on the ED Data Inventory site. Inventoried data collection entries include searchable data dictionaries with all elements and their definitions.
See below User suggestions on additional data releases
Suggestions from key users on additional agency data resources to release include: • Post departmental business and program award data from reports and tables in reports, also as Comma-Separated Values (CSV) or APIs for easier access • Make program competition and award data more open and syndicated • Provide more granular, school-level data whenever possible within guidelines to protect student privacy The Department’s Data Strategy Team has representatives from every program office department-wide. The group continues to post more data in downloadable formats, and to explore a department-wide solution to make it easier to warehouse large datasets and create APIs. The Office of Communications and Outreach is working on a Program Information Publishing System, which is currently in a business process reengineering phase to plan for a new ED.gov customer experience with open program data, more intuitive discovery and search tools, and potential for user customization and automated updates. The Department continues to work to release school-level data whenever possible while still protecting student privacy, and being mindful of mosaic-effect risks. The most recent Civil Rights Data Collection release in April 2015 provided school-level data (http://www.ed.gov/news/press-releases/expansive-survey-americas-public-schools-reveals-troubling-racial-disparities). Since 2000, this marks the first time that the Department has compiled data from the nation's 97,000 public schools and its 16,500 school districts, all of them representing 49 million students. For the first time ever, state, district, and school-level information is publicly-accessible in a searchable online database at http://www.crdc.ed.gov.
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.ed.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www2.ed.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 99.7%(303 of 304) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Invalid
For more complete and readable validation results, see the full schema validator results
Schema Errors There are validation errors on 1 records

Errors on record 248:
distribution
  • array value found, but a null is required
  • array value found, but a string is required
  • failed to match at least one schema
Datasets 304
Number of Collections 0
Datasets with Distribution URLs 77.3% (235 of 304)
Datasets with Download URLs 43.8% (133 of 304)
Total Distribution URLs 808
Total Download URLs 518
Total APIs 45
Public Datasets 278
Restricted Public Datasets 26
Non-public Datasets 0
Bureaus Represented 10
Programs Represented 1
License Specified 0.0% (0 of 304)
Datasets with Redactions 0.0% (0 of 304)
Redactions without explanation (rights field) 0.0% (0 of 304)
File Size 1.20MB
Last modified Wednesday, 30-Sep-2015 17:20:23 EDT
Last crawl Monday, 30-Nov-2015 23:00:46 EST
Analyze archive copies Analyze archive from 2015-11-30
Nearby Daily Crawls
/data page
Expected /data URL http://www.ed.gov/data (From USA.gov Directory)
Resolved /data URL http://www2.ed.gov/rschstat/landing.jhtml
Redirects 2 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last crawl Monday, 30-Nov-2015 23:00:38 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.ed.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www2.ed.gov/digitalstrategy.json
Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Tuesday, 01-Sep-2015 10:01:11 EDT
Last crawl Monday, 30-Nov-2015 23:00:38 EST
Digital Strategy

Date specified: Tuesday, 02-Dec-2014 08:55:34 EST

Date of digitalstrategy.json file: Tuesday, 01-Sep-2015 10:01:11 EDT

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


As of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections).  The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks where available.  By November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow.  By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFurther Development of the ED Data Inventory
DescriptionAs of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections). The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks. http://datainventory.ed.gov
Milestone DateNovember 30, 2014
Description of how this milestone expands the InventoryBy November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow. By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.
Description of how this milestone enriches the InventorySee the description of how this milestone expands the Inventory. More information will be posted as it becomes available.
Description of how this milestone opens the InventorySee the description of the Inventory. More information will be posted as it becomes available.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


 The Department engages with the education community and interested developers and entrepreneurs through social media outlets and the ED official Homeroom Blog. More than 150 of America's entrepreneurs, software developers, education experts, and policy makers came together October 9, 2012, for an Education Datapalooza at the White House. The gathering was a chance to celebrate new products, services, and apps--all built with freely available data from the government and other sources--that have the potential to help American students succeed and that empower students and their families to make informed educational decisions. See videos of talks from Education Datapalooza 2012 at http://www.youtube.com/playlist?list=PLhdwy3ASoEfm1QeH0kfNnLWUqv4lE1pPs. The Department held two data jams at Massachusetts Institute of Technology and Stanford University in December 2013. The Data Jams focused on data related to postsecondary education and led up to a second Education Datapalooza. For Education Datapalooza 2014 on January 15,2014, more than 600 people packed into an auditorium to discuss innovation in higher education. The gathering was a response to President Obama's call this past August to improve value and affordability in postsecondary education, in which he outlined an ambitious plan that included a major focus on innovation. Datapalooza participants gathered to celebrate innovative products, apps, websites, and other tools to help students get to and through postsecondary education. Many of the tools help students and families navigate the college choice and selection process. Others focus on improving teaching and learning, especially in ways that leverage technology to improve online and classroom-based instruction. Videos from talks from Education Datapalooza 2014 are at http://www.youtube.com/playlist?list=PLhdwy3ASoEfkNJ_7ffaaYOhQmi61oLFLX. The goal of the Education Data Jams and Datapalooza is to spark interest and collaboration among entrepreneurs and developers in creating apps and other digital tools to facilitate easier access to higher education information for prospective and current college students.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases.  Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.