Department of Education

http://www.ed.gov

Milestone 13 - November 30th 2016

OMB Review In Progress: OMB is currently reviewing the agency for this milestone. This review status indicator will change once the review is complete.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status in-progress
Reviewer Bryant Renaud
Last Updated February 7, 2017, 2:35 pm EST by Bryant Renaud

Assessment Summary

EDI is Yellow: Some datasets missing licensing information.

Public engagement is Yellow: Interesting datajams and other once-off events, but unclear how to track down a 2-way feedback mechanism for data users' questions.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
333 Number of Datasets
45 Number of APIs
10 Bureaus represented
90.9% Percentage of bureaus represented
1 Programs represented
0.9% Percentage of programs represented
303 Number of public datasets
27 Number of restricted public datasets
3 Number of non-public datasets
1.2% Percentage growth in records since last quarter
To a great extent (50-75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
The maintenance and development of the Enterprise Data inventory has been integrated into the initial actions and planning steps for InformED. InformED is the Department's FY17 budget initiative to improve public access points to ED data along with internal data management procedures. Within FY16, using currently available resources, ED is undertaking an initiative to clean and standarize metadata tags wtihin the Inventory and to identify the key data resources which are not yet incorporated. This will result in more complete and updated entries for the data resources which are already incorporated and a better understanding of the data resources in existence across the Department which are not yet incorporated into the Inventory.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
99.1% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
333 Number of Datasets Crawl details
Number of Collections Crawl details
333 Number of datasets not contained in a collection Crawl details
258 Number of Public Datasets with File Downloads Crawl details
45 Number of APIs Crawl details
37 Number of public APIs Crawl details
8 Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
899 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
728 Quality Check: Accessible links Crawl details
134 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
37 Quality Check: Broken links Crawl details
56.5% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
3.2% Quality Check: Percentage of download links in HTML Crawl details
2.7% Quality Check: Percentage of download links in PDF Crawl details
1.2% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
303 Number of public datasets Crawl details
27 Number of restricted public datasets Crawl details
3 Number of non-public datasets Crawl details
5.9% Percent growth of public datasets
3.7% Percent growth of restricted public datasets
33.3% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
Link to or description of Feedback Mechanism
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases. Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.
Status Indicator Automated Metrics
Overall Progress this Milestone
Ross.Santy@ed.gov Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
7907 Views on data.gov for this quarter
9.7% Percentage growth in views on data.gov for this quarter
22 Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.ed.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www2.ed.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(333 of 333) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 333
Number of Collections 0
Number of datasets not in a collection 333
Datasets with Distribution URLs 77.5% (258 of 333)
Datasets with Download URLs 45.6% (152 of 333)
Total Distribution URLs 899
Total Download URLs 578
Total APIs 45
Public APIs 37
Restricted Public APIs 8
Non-public APIs 0
Public Datasets 303
Restricted Public Datasets 27
Non-public Datasets 3
Bureaus Represented 10
Programs Represented 1
License Specified 99.1% (330 of 333)
Datasets with Redactions 0.0% (0 of 333)
Redactions without explanation (rights field) 0.0% (0 of 333)
File Size 1.19MB
Last modified Friday, 25-Nov-2016 08:48:23 EST
Last crawl Wednesday, 30-Nov-2016 23:03:59 EST
Analyze archive copies Analyze archive from 2016-11-30
Nearby Daily Crawls
/data page
Expected /data URL http://www.ed.gov/data (From USA.gov Directory)
Resolved /data URL http://www2.ed.gov/rschstat/landing.jhtml
Redirects 2 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last crawl Wednesday, 30-Nov-2016 23:03:51 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.ed.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www2.ed.gov/digitalstrategy.json
Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Tuesday, 01-Sep-2015 10:01:11 EDT
Last crawl Wednesday, 30-Nov-2016 23:03:51 EST
Digital Strategy

Date specified: Tuesday, 02-Dec-2014 08:55:34 EST

Date of digitalstrategy.json file: Tuesday, 01-Sep-2015 10:01:11 EDT

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


As of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections).  The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks where available.  By November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow.  By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFurther Development of the ED Data Inventory
DescriptionAs of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections). The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks. http://datainventory.ed.gov
Milestone DateNovember 30, 2014
Description of how this milestone expands the InventoryBy November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow. By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.
Description of how this milestone enriches the InventorySee the description of how this milestone expands the Inventory. More information will be posted as it becomes available.
Description of how this milestone opens the InventorySee the description of the Inventory. More information will be posted as it becomes available.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


 The Department engages with the education community and interested developers and entrepreneurs through social media outlets and the ED official Homeroom Blog. More than 150 of America's entrepreneurs, software developers, education experts, and policy makers came together October 9, 2012, for an Education Datapalooza at the White House. The gathering was a chance to celebrate new products, services, and apps--all built with freely available data from the government and other sources--that have the potential to help American students succeed and that empower students and their families to make informed educational decisions. See videos of talks from Education Datapalooza 2012 at http://www.youtube.com/playlist?list=PLhdwy3ASoEfm1QeH0kfNnLWUqv4lE1pPs. The Department held two data jams at Massachusetts Institute of Technology and Stanford University in December 2013. The Data Jams focused on data related to postsecondary education and led up to a second Education Datapalooza. For Education Datapalooza 2014 on January 15,2014, more than 600 people packed into an auditorium to discuss innovation in higher education. The gathering was a response to President Obama's call this past August to improve value and affordability in postsecondary education, in which he outlined an ambitious plan that included a major focus on innovation. Datapalooza participants gathered to celebrate innovative products, apps, websites, and other tools to help students get to and through postsecondary education. Many of the tools help students and families navigate the college choice and selection process. Others focus on improving teaching and learning, especially in ways that leverage technology to improve online and classroom-based instruction. Videos from talks from Education Datapalooza 2014 are at http://www.youtube.com/playlist?list=PLhdwy3ASoEfkNJ_7ffaaYOhQmi61oLFLX. The goal of the Education Data Jams and Datapalooza is to spark interest and collaboration among entrepreneurs and developers in creating apps and other digital tools to facilitate easier access to higher education information for prospective and current college students.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases.  Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.