Department of Education

http://www.ed.gov

Milestone 15 - May 31st 2017

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Rebecca Williams
Last Updated December 5, 2017, 9:00 am EST by Rebecca Williams

Assessment Summary

No significant inventory updates this quarter only 74.9% of links are working. No Data Lead is listed.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
336 Number of Datasets
46 Number of APIs
10 Bureaus represented
100.0% Percentage of bureaus represented
1 Programs represented
0.8% Percentage of programs represented
305 Number of public datasets
28 Number of restricted public datasets
3 Number of non-public datasets
Percentage growth in records since last quarter
To a great extent (50-75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
The Department is continuously improving the Enterprise Data Inventory. In FY17 Q2, the Data Strategy Team conducted outreach to all offices that steward items documented in the Inventory to get updated metadata on points of contact, access URLs and download URLs.This information gathered is being entered into the production Inventory and will be incorporated into the JSON file before the end of Q3. Responsibilities to record new collections and datasets in the Inventory, and maintaining the Inventory metadata on existing entries, continues to be defined for program offices within the drafted Data Management Directive written by the Data Strategy Team. The Directive is currently being given a final review by all offices before going to Department leadership for final consideration.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
336 Number of Datasets Crawl details
Number of Collections Crawl details
336 Number of datasets not contained in a collection Crawl details
153 Number of Public Datasets with File Downloads Crawl details
46 Number of APIs Crawl details
38 Number of public APIs Crawl details
8 Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
913 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
684 Quality Check: Accessible links Crawl details
141 Quality Check: Redirected links Crawl details
5 Quality Check: Error links Crawl details
33 Quality Check: Broken links Crawl details
57.6% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
0.4% Quality Check: Percentage of download links in HTML Crawl details
3.1% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
305 Number of public datasets Crawl details
28 Number of restricted public datasets Crawl details
3 Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
https://usedgov.github.io/
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases. Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
Ross Santy; Ross.Santy@ed.gov
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
Views on data.gov for this quarter
Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.ed.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www2.ed.gov/data.json
Number of Redirects 2 redirects
HTTP Status 200
Content Type text/plain
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(336 of 336) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 336
Number of Collections 0
Number of datasets not in a collection 336
Datasets with Distribution URLs 78.3% (263 of 336)
Datasets with Download URLs 45.5% (153 of 336)
Total Distribution URLs 913 (but only 692 accessible)
Total Download URLs 584
Total APIs 46
Public APIs 38
Restricted Public APIs 8
Non-public APIs 0
Public Datasets 305
Restricted Public Datasets 28
Non-public Datasets 3
Server Not Found 5.1% (47 of 913)
Working links (HTTP 2xx)
Broken links (HTTP 4xx)
Error Links (HTTP 5xx)
Redirected Links (HTTP 3xx)
Correct format
PDF for raw data
HTML for raw data
Bureaus Represented 10
Programs Represented 1
License Specified 100% (336 of 336)
Datasets with Redactions 0.0% (0 of 336)
Redactions without explanation (rights field) 0.0% (0 of 336)
File Size 1.20MB
Last modified Friday, 26-May-2017 09:21:01 EDT
Last crawl Wednesday, 31-May-2017 02:18:14 EDT
Analyze archive copies Analyze archive from 2017-05-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.ed.gov/data (From USA.gov Directory)
Resolved /data URL https://www2.ed.gov/rschstat/landing.jhtml
Redirects 4 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last crawl Wednesday, 31-May-2017 02:08:18 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.ed.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www2.ed.gov/digitalstrategy.json
Redirects 2 redirects
HTTP Status 200
Content Type text/plain
Valid JSON Valid
Last modified Tuesday, 01-Sep-2015 10:01:11 EDT
Last crawl Wednesday, 31-May-2017 02:08:19 EDT
Digital Strategy

Date specified: Tuesday, 02-Dec-2014 08:55:34 EST

Date of digitalstrategy.json file: Tuesday, 01-Sep-2015 10:01:11 EDT

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


As of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections).  The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks where available.  By November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow.  By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFurther Development of the ED Data Inventory
DescriptionAs of November 30, 2013, the Department of Education's Data Inventory contains detailed information for 33 Data Series, and 223 component "Studies" (collections). The metadata for these data assets were taken from the Department's Paperwork Reduction Act (PRA) information collection submissions to the Office of Management and Budget and from data dictionaries or electronic codebooks. http://datainventory.ed.gov
Milestone DateNovember 30, 2014
Description of how this milestone expands the InventoryBy November 30, 2014, the Department anticipates expanding and enriching the Data Inventory with information and metadata on additional existing collections, as resources allow. By that date, the Department will also have established and implemented new data governance policies and procedures to ensure that all new data assets are entered into the Data Inventory as part of the information collection clearance process.
Description of how this milestone enriches the InventorySee the description of how this milestone expands the Inventory. More information will be posted as it becomes available.
Description of how this milestone opens the InventorySee the description of the Inventory. More information will be posted as it becomes available.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


 The Department engages with the education community and interested developers and entrepreneurs through social media outlets and the ED official Homeroom Blog. More than 150 of America's entrepreneurs, software developers, education experts, and policy makers came together October 9, 2012, for an Education Datapalooza at the White House. The gathering was a chance to celebrate new products, services, and apps--all built with freely available data from the government and other sources--that have the potential to help American students succeed and that empower students and their families to make informed educational decisions. See videos of talks from Education Datapalooza 2012 at http://www.youtube.com/playlist?list=PLhdwy3ASoEfm1QeH0kfNnLWUqv4lE1pPs. The Department held two data jams at Massachusetts Institute of Technology and Stanford University in December 2013. The Data Jams focused on data related to postsecondary education and led up to a second Education Datapalooza. For Education Datapalooza 2014 on January 15,2014, more than 600 people packed into an auditorium to discuss innovation in higher education. The gathering was a response to President Obama's call this past August to improve value and affordability in postsecondary education, in which he outlined an ambitious plan that included a major focus on innovation. Datapalooza participants gathered to celebrate innovative products, apps, websites, and other tools to help students get to and through postsecondary education. Many of the tools help students and families navigate the college choice and selection process. Others focus on improving teaching and learning, especially in ways that leverage technology to improve online and classroom-based instruction. Videos from talks from Education Datapalooza 2014 are at http://www.youtube.com/playlist?list=PLhdwy3ASoEfkNJ_7ffaaYOhQmi61oLFLX. The goal of the Education Data Jams and Datapalooza is to spark interest and collaboration among entrepreneurs and developers in creating apps and other digital tools to facilitate easier access to higher education information for prospective and current college students.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


Much of the information collected by the Department of Education is protected by the privacy or confidentiality provisions of one or more federal statutes. These include: The Family Educational Rights and Privacy Act (FERPA), The Individuals with Disabilities Education Act (IDEA), The Education Sciences Reform Act (ESRA), and The Privacy Act of 1974. To help ensure that the Department does not release any information that would violate the privacy of students or other individuals in violation of these statutes, the Department has implemented a disclosure review process for its public data releases.  Information collections containing data protected by one or more of these statutes are reviewed and approved for release by one of the Department's disclosure review boards, prior to their release to the public.