Department of Homeland Security

http://www.dhs.gov

Milestone 10 - February 29th 2016

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated April 18, 2016, 1:39 pm EDT by Justin Grimes

Assessment Summary

Agency shows positive progress to EDI completeness but fails to provide a public EDI as a dataset in your data.json file (i.e. public EDI documenting non-public and restricted public datasets w/ redactions). Department of Homeland Security fails to provide a two-way public feedback mechanism. Digital Strategy is not updated.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
1262 Number of Datasets
11 Number of APIs
12 Bureaus represented
85.7% Percentage of bureaus represented
36 Programs represented
66.7% Percentage of programs represented
255 Number of public datasets
153 Number of restricted public datasets
854 Number of non-public datasets
Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
Every month we make sure that every new system in our systems inventory list has data assets associated with it. We identify new systems and we determine whether the system is collecting, storing, producing data that are valuable to the organization and we reach out to the system owner to make sure that they register the data asset into our Enterprise Architecture Information Repository.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
0.0% License specified Crawl details
Number of datasets with redactions
0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
255 Number of Datasets Crawl details
Number of Collections Crawl details
255 Number of datasets not contained in a collection Crawl details
255 Number of Public Datasets with File Downloads Crawl details
11 Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
255 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
133 Quality Check: Accessible links Crawl details
112 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
7 Quality Check: Broken links Crawl details
100% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
0% Quality Check: Percentage of download links in HTML Crawl details
15% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
255 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
Percent growth of public datasets
0% Percent growth of restricted public datasets
0% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
Link to or description of Feedback Mechanism
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
DHS implemented a new process in FY2014 for the identification, prioritization, publication, and monitoring of data releases. Since the debut of our initial Open Government Plan, we have met with various web content-related groups and defined this process, which will adhere to the following key principles: 1. DHS will continually review current inventories and portfolios of data sets and tools and identify high value data sets and tools for electronic dissemination in support of Transparency and Open Government goals. Reviews are anticipated on a quarterly basis. What is the “high value criteria” the data meets: information that can be used to increase agency accountability and responsiveness; improve public knowledge of the agency and its operations; further the core mission of the agency; create economic opportunity; or respond to need and demand as identified through public consultation. 2. At the planning stage for any new data development endeavor or major revision of existing data development efforts, and throughout the life of the project, DHS will identify opportunities for transparency, data sharing and dissemination though electronic posting of datasets. These dissemination activities will become part of the project or system plan for the data project. We have implemented this guidance as part of our DHS Systems Engineering Life Cycle and Enterprise Architecture program and incorporated it into the ongoing monitoring of IT projects and investments that are accomplished using DHS’s IT investment life cycle planning and execution processes. As opportunities for data sharing and dissemination are identified, they will be evaluated and adjudicated by the DHS Web Council Information/Mobile Community of Practice after receiving dataset release approval from the respective Component governance bodies. 3. DHS will protect the confidentiality of individually identifiable information in any public data releases, including publication of data sets on the web. Recognizing that the risks of disclosure of personal identifiable information mount as more and diverse data sets are released into the public domain, DHS will lead and support ongoing research into strategies to protect confidentiality while maintaining public access to data. As new approaches evolve, DHS will incorporate them into its data release and privacy policies. 4. DHS will undertake efforts to foster the use and utility of the data it disseminates publicly through the web and seek feedback from data users. DHS will consider specific audiences, market segments and communication objectives in its data development and dissemination programs. 5. DHS will ensure the quality, objectivity, integrity and utility of the substantive data it disseminates through compliance with DHS Information Quality Guidelines. 6. DHS will employ feedback, outreach and evaluation mechanisms regarding the value and utility of the information we disseminate and use that information to enhance and improve our data products and services in a continuous quality improvement cycle. Our updated data sharing process will be enmeshed into the department’s core strategic planning, budgeting, and information technology planning activity for 2014. Key points: • DHS’s Enterprise Architecture will identify one or more experts for each investment initiative who will bring not only subject matter knowledge to the team but will also serve as a resource regarding available DHS data systems which may support the initiative as well as principles of performance measures, evaluation and information quality. The data experts themselves will convene on a regular basis as a cross-DHS team to coordinate their work and share best practices across the department. Plans and recommendations emerging from each initiative will be employed by the DHS CIO Council in its overall data planning and investment priorities. • Data production and sharing opportunities proactively targeted by each investment initiative will be added to an ongoing stream of new data sets identified for publication on Data.gov through regular portfolio reviews conducted by each DHS agency and office and coordinated by the Web Council and CIO Council. The Web Council will ensure that data releases are screened for quality, privacy, security, and confidentiality risks before release. Data releases will be prioritized based on alignment with DHS’s strategic goals. • At the planning stage for any new data development endeavor or major revision of existing data development efforts, and throughout the life of the project, DHS will proactively identify opportunities for transparency, data sharing and dissemination through electronic posting of datasets on Data.gov. These dissemination activities will become part of the project or system plan for the data project. This new aspect of data and systems planning will be incorporated into the core management processes, templates and criteria utilized by DHS’s information technology, investment review, and budgeting processes. • The Web Council will continue to oversee and manage the process of releasing information assembled via all of the sources above on our Open Government website, Data.gov and other mechanisms. • A key principle underlying our Open Government work is promoting transparency while maintaining confidentiality. This will require an ongoing effort involving those developing the data and data users and is made all the more challenging by the increasing amount of data from a wide variety of sources that conceivably could be linked to confidential data. The linkage could yield valuable insights but could also lead to the disclosure of confidential information. This challenge is shared by agencies across the government. DHS will work with other agencies to develop confidentiality safeguards for data submitted to Data.gov that will increase the amount and scope of data disseminated while developing ways of preserving the confidentiality of the data's sources, whether individuals or businesses. • DHS will engage in a proactive new program of monitoring, stimulating, and incorporating innovative and beneficial uses of our data. o On our Open Government website and through systematic dialogue with key stakeholder groups (overseen by our Web Council), we will solicit examples of how our data has been used to generate benefit. We will continue to maintain a list of examples (insights, applications, visualizations, etc.) for publication on our Open Government website. This will help us shape our future data release strategy on an ongoing basis. • By employing these processes for ongoing data prioritization, release, and monitoring, DHS intends to increase the value produced by its information resources in several ways. Consumers will be able to access information and benefit directly from using it personally, as when somebody planning to travel familiarizes themselves with disease risks and vaccinations. Beyond that type of use, DHS intends for the information to prove valuable for improving public administration, positively impacting how we and other levels of government can deliver services and accomplish our missions more effectively, more efficiently, more rapidly, and with higher levels of customer satisfaction.   • External Affairs, Strategic Communications and OCC will be included during initial meetings between Open Data Coordinator and Program Office and external clients as needed • Open Data Coordinator coordinates approvals from OCC, Privacy Offices and the Offices of External Affairs • Supporting Documents will include metadata descriptions, directions on how to use the data, appropriate data disclaimers and approval sign-off form • Privacy Threshold Analysis (PTA) will be filled out as is deemed by Privacy or OCC

Best Practice: Department of Homeland Security has been highlighted for demonstrating a best practice on the Human Capital indicator

Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
alma.cruz@hq.dhs.gov
POCs identified for required responsibilities
See below Chief Data Officer (if applicable)
kirsten.dalboe@hq.dhs.gov
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
4776 Views on data.gov for this quarter
-57.4% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.dhs.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www.dhs.gov/sites/default/files/publications/digital-strategy/data.json
Number of Redirects 2 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(255 of 255) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 255
Number of Collections 0
Number of datasets not in a collection 255
Datasets with Distribution URLs 100% (255 of 255)
Datasets with Download URLs 0.0% (0 of 255)
Total Distribution URLs 255
Total Download URLs 0
Total APIs 11
Public Datasets 255
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 9
Programs Represented 23
License Specified 0.0% (0 of 255)
Datasets with Redactions 0.0% (0 of 255)
Redactions without explanation (rights field) 0.0% (0 of 255)
File Size 284.26KB
Last modified Monday, 29-Feb-2016 10:30:28 EST
Last crawl Monday, 29-Feb-2016 23:02:19 EST
Analyze archive copies Analyze archive from 2016-02-29
Nearby Daily Crawls
/data page
Expected /data URL http://www.dhs.gov/data (From USA.gov Directory)
Resolved /data URL https://www.dhs.gov/topic/data
Redirects 2 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last crawl Monday, 29-Feb-2016 23:02:15 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.dhs.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www.dhs.gov/sites/default/files/publications/digital-strategy/digitalstrategy.json
Redirects 2 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Invalid Check a JSON Validator
Last modified Friday, 04-Dec-2015 14:55:06 EST
Last crawl Monday, 29-Feb-2016 23:02:16 EST