Department of Homeland Security

http://www.dhs.gov

Milestone 15 - May 31st 2017

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Rebecca Williams
Last Updated December 5, 2017, 9:01 am EST by Rebecca Williams

Assessment Summary

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
555 Number of Datasets
17 Number of APIs
10 Bureaus represented
71.4% Percentage of bureaus represented
23 Programs represented
42.6% Percentage of programs represented
555 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
Every month we make sure that every new system with FISMA ID in our systems inventory list has data asset associated with it. We identify new systems and we determine whether the system is collecting, storing, producing data that are valuable to the organization and we reach out to the system owner to make sure that they register the data asset into our Enterprise Architecture Information Repository (EAIR). EAIR is an Oracle repository that stores DHS data assets and sets of data. It is an authoritative source of Enterprise Data Inventory (IDE).
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
0.0% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
555 Number of Datasets Crawl details
Number of Collections Crawl details
555 Number of datasets not contained in a collection Crawl details
Number of Public Datasets with File Downloads Crawl details
17 Number of APIs Crawl details
17 Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
555 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
489 Quality Check: Accessible links Crawl details
64 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
2 Quality Check: Broken links Crawl details
100% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
0.0% Quality Check: Percentage of download links in HTML Crawl details
9.0% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
555 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
https://homelandsecurity.ideascale.com/a/ideas/top/campaign-filter/byids/campaigns/60937
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
DHS implemented a new process in FY2014 for the identification, prioritization, publication, and monitoring of data releases. Since the debut of our initial Open Government Plan, we have met with various web content-related groups and defined this process, which will adhere to the following key principles: \r\n1.\tDHS will continually review current inventories and portfolios of data sets and tools and identify high value data sets and tools for electronic dissemination in support of Transparency and Open Government goals. Reviews are anticipated on a quarterly basis. What is the \u201chigh value criteria\u201d the data meets: information that can be used to increase agency accountability and responsiveness; improve public knowledge of the agency and its operations; further the core mission of the agency; create economic opportunity; or respond to need and demand as identified through public consultation.\r\n2.\tAt the planning stage for any new data development endeavor or major revision of existing data development efforts, and throughout the life of the project, DHS will identify opportunities for transparency, data sharing and dissemination though electronic posting of datasets. These dissemination activities will become part of the project or system plan for the data project. We have implemented this guidance as part of our DHS Systems Engineering Life Cycle and Enterprise Architecture program and incorporated it into the ongoing monitoring of IT projects and investments that are accomplished using DHS\u2019s IT investment life cycle planning and execution processes. As opportunities for data sharing and dissemination are identified, they will be evaluated and adjudicated by the DHS Web Council Information\/Mobile Community of Practice after receiving dataset release approval from the respective Component governance bodies. \r\n3.\tDHS will protect the confidentiality of individually identifiable information in any public data releases, including publication of data sets on the web. Recognizing that the risks of disclosure of personal identifiable information mount as more and diverse data sets are released into the public domain, DHS will lead and support ongoing research into strategies to protect confidentiality while maintaining public access to data. As new approaches evolve, DHS will incorporate them into its data release and privacy policies.\r\n4.\tDHS will undertake efforts to foster the use and utility of the data it disseminates publicly through the web and seek feedback from data users. DHS will consider specific audiences, market segments and communication objectives in its data development and dissemination programs.\r\n5.\tDHS will ensure the quality, objectivity, integrity and utility of the substantive data it disseminates through compliance with DHS Information Quality Guidelines.\r\n6.\tDHS will employ feedback, outreach and evaluation mechanisms regarding the value and utility of the information we disseminate and use that information to enhance and improve our data products and services in a continuous quality improvement cycle. \r\nOur updated data sharing process will be enmeshed into the department\u2019s core strategic planning, budgeting, and information technology planning activity for 2014. Key points:\r\n\u2022\tDHS\u2019s Enterprise Architecture will identify one or more experts for each investment initiative who will bring not only subject matter knowledge to the team but will also serve as a resource regarding available DHS data systems which may support the initiative as well as principles of performance measures, evaluation and information quality. The data experts themselves will convene on a regular basis as a cross-DHS team to coordinate their work and share best practices across the department. Plans and recommendations emerging from each initiative will be employed by the DHS CIO Council in its overall data planning and investment priorities. \r\n\u2022\tData production and sharing opportunities proactively targeted by each investment initiative will be added to an ongoing stream of new data sets identified for publication on Data.gov through regular portfolio reviews conducted by each DHS agency and office and coordinated by the Web Council and CIO Council. The Web Council will ensure that data releases are screened for quality, privacy, security, and confidentiality risks before release. Data releases will be prioritized based on alignment with DHS\u2019s strategic goals. \r\n\u2022\tAt the planning stage for any new data development endeavor or major revision of existing data development efforts, and throughout the life of the project, DHS will proactively identify opportunities for transparency, data sharing and dissemination through electronic posting of datasets on Data.gov. These dissemination activities will become part of the project or system plan for the data project. This new aspect of data and systems planning will be incorporated into the core management processes, templates and criteria utilized by DHS\u2019s information technology, investment review, and budgeting processes.\r\n\u2022\tThe Web Council will continue to oversee and manage the process of releasing information assembled via all of the sources above on our Open Government website, Data.gov and other mechanisms.\r\n\u2022\tA key principle underlying our Open Government work is promoting transparency while maintaining confidentiality. This will require an ongoing effort involving those developing the data and data users and is made all the more challenging by the increasing amount of data from a wide variety of sources that conceivably could be linked to confidential data. The linkage could yield valuable insights but could also lead to the disclosure of confidential information. This challenge is shared by agencies across the government. DHS will work with other agencies to develop confidentiality safeguards for data submitted to Data.gov that will increase the amount and scope of data disseminated while developing ways of preserving the confidentiality of the data's sources, whether individuals or businesses. \r\n\u2022\tDHS will engage in a proactive new program of monitoring, stimulating, and incorporating innovative and beneficial uses of our data. \r\no\tOn our Open Government website and through systematic dialogue with key stakeholder groups (overseen by our Web Council), we will solicit examples of how our data has been used to generate benefit. We will continue to maintain a list of examples (insights, applications, visualizations, etc.) for publication on our Open Government website. This will help us shape our future data release strategy on an ongoing basis.\r\n\u2022\tBy employing these processes for ongoing data prioritization, release, and monitoring, DHS intends to increase the value produced by its information resources in several ways. Consumers will be able to access information and benefit directly from using it personally, as when somebody planning to travel familiarizes themselves with disease risks and vaccinations. Beyond that type of use, DHS intends for the information to prove valuable for improving public administration, positively impacting how we and other levels of government can deliver services and accomplish our missions more effectively, more efficiently, more rapidly, and with higher levels of customer satisfaction. \r\n\u2003\r\n\u2022\tExternal Affairs, Strategic Communications and OCC will be included during initial meetings between Open Data Coordinator and Program Office and external clients as needed\r\n\u2022\tOpen Data Coordinator coordinates approvals from OCC, Privacy Offices and the Offices of External Affairs\r\n\u2022\tSupporting Documents will include metadata descriptions, directions on how to use the data, appropriate data disclaimers and approval sign-off form \r\n\u2022\tPrivacy Threshold Analysis (PTA) will be filled out as is deemed by Privacy or OCC
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
Kirsten Dalboe; kirsten.dalboe@hq.dhs.gov
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
Views on data.gov for this quarter
Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.dhs.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.dhs.gov/data.json
Number of Redirects
HTTP Status 403
Content Type text/html
Valid JSON
Datasets with Valid Metadata
Valid Schema
Datasets
File Size 274 bytes
Last crawl Wednesday, 31-May-2017 00:00:23 EDT
Analyze archive copies Analyze archive from 2017-05-31
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