Department of State

http://www.state.gov

Milestone 10 - February 29th 2016

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated April 18, 2016, 1:38 pm EDT by Justin Grimes

Assessment Summary

Fails to document non-public, and restricted public datasets. Fails to document any outstanding APIs see https://www.google.com/#q=API+site:state.gov For instructions on how to properly document APIs see OMB guidance https://project-open-data.cio.gov/v1.1/api/. Fails to document any outstanding Licensing information. The Department of State does not have a transparent, two-way feedback mechanism for potential users to ask questions or provide feedback on datasets. We appreciate the information that select Bureaus will be working on a digital strategy for consular and visa affairs. Agency also fails to provides datasets in human-readable form on agency /data page.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
108 Number of Datasets
Number of APIs
1 Bureaus represented
20.0% Percentage of bureaus represented
4 Programs represented
17.4% Percentage of programs represented
108 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Percentage growth in records since last quarter
To some extent (25-50%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
The Department is coordinating all data cataloging activities through the Office of the Chief Architect (OCA) within the Bureau of Information Resources and Management (IRM). OCA has prepared an approach to allow various data owners to register and catalog their data that will become part of the Department's Enterprise Data Inventory. The 5 FAM 630 – Data Management Policy was updated to reflect the need of registering and cataloging enterprise datasets. The approach and mechanism was presented to the Application and Data Coordination Working Group (ADCWG) on January 13, 2016. The ADCWG provides strategic direction in data policy and governance, establishes data standards, and promotes the value of data to the Department so that it is managed effectively. Using the ADCWG as the forum, the Department is now conducting outreach to the different bureaus and offices to communicate the Enterprise Data Catalog to update the Enterprise Data Inventory (EDI).
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
0.0% License specified Crawl details
Number of datasets with redactions
0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
79 Number of Datasets Crawl details
Number of Collections Crawl details
79 Number of datasets not contained in a collection Crawl details
79 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
158 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
122 Quality Check: Accessible links Crawl details
30 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
4 Quality Check: Broken links Crawl details
98.4% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
32.0% Quality Check: Percentage of download links in HTML Crawl details
32.0% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
79 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
Percent growth of public datasets
0% Percent growth of restricted public datasets
0% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
Link to or description of Feedback Mechanism
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
The System Owner (new or existing system) will identify all key data sets that can be created and published. The System Owner captures the core metadata information about the data set in iMatrix. The extended metadata, like record layout or permissible values, are entered into the Enterprise Metadata Registry. When entering the metadata the System Owner consults with Data Steward about the correct categorization of the data: public, restricted public, or non-public. Legal will have the responsibility to make the final determination if the data can be open. The iMatrix system owner will designate a user that will perform the metadata extraction process on the EDI, and subsequently process the data into a JSON file. The JSON file will be published on the www.state.gov/data page. This process will be done periodically, and not less than quarterly at the start. Every quarter the Department will target specific bureaus/offices and IT systems within its portfolio to reach out and communicate the Open Data Policy and obtain the datasets that they are currently producing. The list of the datasets will be made available through the Enterprise Data Inventory. Once it is initially entered – the dataset owner will be responsible for the update and maintenance of the dataset and the associated metadata.
Status Indicator Automated Metrics
Overall Progress this Milestone
WalkerCA@state.gov Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
229 Views on data.gov for this quarter
-6.1% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.state.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.state.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(79 of 79)
Valid Schema Valid
Datasets 79
Number of Collections 0
Number of datasets not in a collection 79
Datasets with Distribution URLs 100% (79 of 79)
Datasets with Download URLs 100% (79 of 79)
Total Distribution URLs 158
Total Download URLs 79
Total APIs 0
Public Datasets 79
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 1
Programs Represented 2
License Specified 0.0% (0 of 79)
Datasets with Redactions 0.0% (0 of 79)
Redactions without explanation (rights field) 0.0% (0 of 79)
File Size 188.04KB
Last modified Monday, 29-Feb-2016 16:30:04 EST
Last crawl Monday, 29-Feb-2016 23:02:29 EST
Analyze archive copies Analyze archive from 2016-02-29
Nearby Daily Crawls
/data page
Expected /data URL http://www.state.gov/data (From USA.gov Directory)
Resolved /data URL http://www.state.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html
Last modified Monday, 29-Feb-2016 03:09:58 EST
Last crawl Monday, 29-Feb-2016 23:02:28 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Monday, 29-Feb-2016 16:30:02 EST
Last crawl Monday, 29-Feb-2016 23:02:28 EST
Digital Strategy

Date specified: Tuesday, 12-Nov-2013 14:16:11 EST

Date of digitalstrategy.json file: Monday, 29-Feb-2016 16:30:02 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


Milestone 1 / Initial Delivery / November 30, 2013
  Number of datasets:  113
  Open Datasets:  99
Milestone 1 / 1st Quarterly Update / February 28, 2014
  Datasets Expanded:  36  (149 total datasets)
  Datasets Enriched:   18
  Datasets Open:  9  (108 total open datasets)
Milestone 3 / 2nd Quarterly Update / May 31, 2014
  Datasets Expanded:  72  (221 total datasets)
  Datasets Enriched:  18
  Datasets Open:  9  (117 total open datasets)
Milestone 4 / 3rd Quarterly Update / August 30, 2014
  Datasets Expanded:  72    (293 total datasets)
  Datasets Enriched:   36
  Datasets Open:  18  (126 total open datasets)
Milestone 5 / 4th Quarterly Update / November 30, 2014
  Datasets Expanded:  72    (365 total datasets)
  Datasets Enriched:   36
  Datasets Open:  18  (144 total open datasets)

1.2.5 Develop Data Inventory Schedule - Milestones

TitleInitial Delivery
DescriptionThe initial delivery of the Open Data Plan, the Schedule, the Enterprise Data Inventory and the Public Data Listing
Milestone DateNovember 30, 2013
Description of how this milestone expands the InventorySee paragraph 1.2.7 Develop Data Publication Process, Number of datasets: 113
Description of how this milestone enriches the InventoryN/A
Description of how this milestone opens the InventorySee paragraph 1.2.7 Develop Data Publication Process, Open Datasets: 99
Title1st Quarterly Update
DescriptionUpdate Open Data Plan, Schedule, Enterprise Data Inventory and Public Data Listing
Milestone DateFebruary 28, 2014
Description of how this milestone expands the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Expanded: 36 (149 total datasets)
Description of how this milestone enriches the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Enriched: 18
Description of how this milestone opens the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Open: 9 (108 total open datasets)
Title2nd Quarterly Update
DescriptionUpdate Open Data Plan, Schedule, Enterprise Data Inventory and Public Data Listing
Milestone DateMay 31, 2014
Description of how this milestone expands the InventorySee paragraph 1.2.7 Develop Data Publication Process, Number of datasets: 72 (221 total datasets)
Description of how this milestone enriches the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Enriched: 18
Description of how this milestone opens the InventorySee paragraph 1.2.7 Develop Data Publication Process, Open Datasets: 9 (117 total open datasets)
Title3rd Quarterly Update
DescriptionUpdate Open Data Plan, Schedule, Enterprise Data Inventory and Public Data Listing
Milestone DateAugust 30, 2014
Description of how this milestone expands the InventorySee paragraph 1.2.7 Develop Data Publication Process, Number of datasets: 72 (293 total datasets)
Description of how this milestone enriches the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Enriched: 36
Description of how this milestone opens the InventorySee paragraph 1.2.7 Develop Data Publication Process, Open Datasets: 18 (126 total open datasets)
Title4th Quarterly Update
DescriptionUpdate Open Data Plan, Schedule, Enterprise Data Inventory and Public Data Listing
Milestone DateNovember 30, 2014
Description of how this milestone expands the InventorySee paragraph 1.2.7 Develop Data Publication Process, Number of datasets: 72 (365 total datasets)
Description of how this milestone enriches the InventorySee paragraph 1.2.7 Develop Data Publication Process, Datasets Enriched: 36
Description of how this milestone opens the InventorySee paragraph 1.2.7 Develop Data Publication Process, Open Datasets: 18 (144 total open datasets)

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


Identifying and engaging with key data customers to help determine the value of federal data assets can help agencies prioritize those of highest value for quickest release. Customers will be engaged through blog entries, email, forms on the www.State.gov/open web page, and other means as appropriate. Customers include public as well as government stakeholders.  Internal customers will use blogs, email and Corridor (the Department social media site) to interact with data owners directly. The Department will evaluate public and private input and reflect on how to incorporate it into their data management practices. The Department will regularly review its evolving customer feedback and public engagement strategy and develop criteria for prioritizing the opening of data assets, accounting for factors such as the quantity and quality of user demand, internal management priorities, and agency mission relevance.  

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


The System Owner (new or existing system) will identify all key data sets that can be created and published.  The System Owner captures the core metadata information about the data set in iMatrix.  The extended metadata, like record layout or permissible values, are entered into the Enterprise Metadata Registry.  When entering the metadata the System Owner consults with Data Steward about the correct categorization of the data:  public, restricted public, or non-public. Legal will have the responsibility to make the final determination if the data can be open.  The iMatrix system owner will designate a user that will perform the metadata extraction process on the EDI, and subsequently process the data into a JSON file.  The JSON file will be published on the www.state.gov/data page.  This process will be done periodically, and not less than quarterly at the start.  

Every quarter the Department will target specific bureaus/offices and IT systems within its portfolio to reach out and communicate the Open Data Policy and obtain the datasets that they are currently producing. The list of the datasets will be made available through the Enterprise Data Inventory. Once it is initially entered – the dataset owner will be responsible for the update and maintenance of the dataset and the associated metadata.