Department of State

http://www.state.gov

Milestone 11 - May 31st 2016

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Bryant Renaud
Last Updated August 17, 2016, 4:10 pm EDT by Bryant Renaud

Assessment Summary

EDI is Red: Fails to document non-public, and restricted public datasets. Fails to document any outstanding APIs see https://www.google.com/#q=API+site:state.gov For instructions on how to properly document APIs see OMB guidance https://project-open-data.cio.gov/v1.1/api/. Fails to document any outstanding Licensing information.

PDL is Yellow: Agency fails to provides datasets in human-readable form on agency /data page.

Public Engagement is Red: The Department of State does not have a transparent, two-way feedback mechanism for potential users to ask questions or provide feedback on datasets.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
108 Number of Datasets
Number of APIs
1 Bureaus represented
25.0% Percentage of bureaus represented
4 Programs represented
17.4% Percentage of programs represented
108 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
0.0% Percentage growth in records since last quarter
To some extent (25-50%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
The Department is developing an Enterprise Data Catalog which serves as a tool for internal customers to register their datasets. This will also serve as a tool for search and discovery within the Department. There are two initiatives within the Department that provide a platform for communicating and collaborating with bureaus and offices. Enterprise Data Quality Initiative Knowledge Management Working Group
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
0.0% License specified Crawl details
Number of datasets with redactions
Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
108 Number of Datasets Crawl details
Number of Collections Crawl details
108 Number of datasets not contained in a collection Crawl details
108 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
214 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
108 Quality Check: Accessible links Crawl details
21 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
77 Quality Check: Broken links Crawl details
100 Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
10.2 Quality Check: Percentage of download links in HTML Crawl details
58.3 Quality Check: Percentage of download links in PDF Crawl details
36.7 Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
108 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
36.7 Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
100 Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
While the Department does not have a standard twoway feedback mechanism for all data related questions or feedback, bureaus and program offices provide their own communication mechanism. The bureaus and program offices work with their user base to setup the appropriate mechanisms (such as email contact form page).
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
The System Owner (new or existing system) will identify all key data sets that can be created and published. The System Owner captures the core metadata information about the data set in iMatrix. The extended metadata, like record layout or permissible values, are entered into the Enterprise Metadata Registry. When entering the metadata the System Owner consults with Data Steward about the correct categorization of the data: public, restricted public, or non-public. Legal will have the responsibility to make the final determination if the data can be open. The iMatrix system owner will designate a user that will perform the metadata extraction process on the EDI, and subsequently process the data into a JSON file. The JSON file will be published on the www.state.gov/data page. This process will be done periodically, and not less than quarterly at the start. Every quarter the Department will target specific bureaus/offices and IT systems within its portfolio to reach out and communicate the Open Data Policy and obtain the datasets that they are currently producing. The list of the datasets will be made available through the Enterprise Data Inventory. Once it is initially entered – the dataset owner will be responsible for the update and maintenance of the dataset and the associated metadata.
Status Indicator Automated Metrics
Overall Progress this Milestone
BlakelySE@state.gov Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
203 Views on data.gov for this quarter
-11.4% Percentage growth in views on data.gov for this quarter
14 Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.state.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.state.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(108 of 108) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 108
Number of Collections 0
Number of datasets not in a collection 108
Datasets with Distribution URLs 100% (108 of 108)
Datasets with Download URLs 98.1% (106 of 108)
Total Distribution URLs 214
Total Download URLs 106
Total APIs 0
Public APIs 0
Restricted Public APIs 0
Non-public APIs 0
Public Datasets 108
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 1
Programs Represented 4
License Specified 0.0% (0 of 108)
Datasets with Redactions 0.0% (0 of 108)
Redactions without explanation (rights field) 0.0% (0 of 108)
File Size 204.65KB
Last modified Monday, 30-May-2016 16:30:03 EDT
Last crawl Tuesday, 31-May-2016 00:03:17 EDT
Analyze archive copies Analyze archive from 2016-05-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.state.gov/data (From USA.gov Directory)
Resolved /data URL http://www.state.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html
Last modified Monday, 30-May-2016 03:10:21 EDT
Last crawl Tuesday, 31-May-2016 00:03:16 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Last modified Monday, 30-May-2016 16:30:02 EDT
Last crawl Tuesday, 31-May-2016 00:03:16 EDT