Department of State

http://www.state.gov

Milestone 12 - August 31st 2016

OMB Review In Progress: OMB is currently reviewing the agency for this milestone. This review status indicator will change once the review is complete.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status in-progress
Reviewer Bryant Renaud
Last Updated October 22, 2016, 5:49 pm EDT by Bryant Renaud

Assessment Summary

EDI is Red: Fails to document non-public, and restricted public datasets. Fails to document any APIs.

PDL is Red: 36% of links are broken. Datasets not provided in human-readable form on /data page.

Public Engagement is Red: The Department of State does not have a transparent, two-way feedback mechanism for potential users to ask questions or provide feedback on datasets.

Inventory Composition

Public Dataset Status

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
108 Number of Datasets
Number of APIs
1 Bureaus represented
20.0% Percentage of bureaus represented
4 Programs represented
17.4% Percentage of programs represented
108 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
0.0% Percentage growth in records since last quarter
To a great extent (50-75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
What steps have you taken to ensure your Enterprise Data Inventory is complete
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
0.0% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
108 Number of Datasets Crawl details
Number of Collections Crawl details
108 Number of datasets not contained in a collection Crawl details
108 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
214 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
21 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
77 Quality Check: Broken links Crawl details
100.0% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
10.2% Quality Check: Percentage of download links in HTML Crawl details
58.3% Quality Check: Percentage of download links in PDF Crawl details
0.0% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
108 Number of public datasets Crawl details
Number of restricted public datasets Crawl details
Number of non-public datasets Crawl details
0.0% Percent growth of public datasets
0.0% Percent growth of restricted public datasets
0.0% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
While the Department does not have a standard twoway feedback mechanism for all data related questions or feedback, bureaus and program offices provide their own communication mechanism. The bureaus and program offices work with their user base to setup the appropriate mechanisms (such as email contact form page).
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
The System Owner (new or existing system) will identify all key data sets that can be created and published. The System Owner captures the core metadata information about the data set in iMatrix. The extended metadata, like record layout or permissible values, are entered into the Enterprise Metadata Registry. When entering the metadata the System Owner consults with Data Steward about the correct categorization of the data: public, restricted public, or non-public. Legal will have the responsibility to make the final determination if the data can be open. The iMatrix system owner will designate a user that will perform the metadata extraction process on the EDI, and subsequently process the data into a JSON file. The JSON file will be published on the www.state.gov/data page. This process will be done periodically, and not less than quarterly at the start. Every quarter the Department will target specific bureaus/offices and IT systems within its portfolio to reach out and communicate the Open Data Policy and obtain the datasets that they are currently producing. The list of the datasets will be made available through the Enterprise Data Inventory. Once it is initially entered – the dataset owner will be responsible for the update and maintenance of the dataset and the associated metadata.
Status Indicator Automated Metrics
Overall Progress this Milestone
Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
191 Views on data.gov for this quarter
-23.0% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.state.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.state.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(108 of 108) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 108
Number of Collections 0
Number of datasets not in a collection 108
Datasets with Distribution URLs 100% (108 of 108)
Datasets with Download URLs 98.1% (106 of 108)
Total Distribution URLs 214
Total Download URLs 106
Total APIs 0
Public APIs 0
Restricted Public APIs 0
Non-public APIs 0
Public Datasets 108
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 1
Programs Represented 4
License Specified 0.0% (0 of 108)
Datasets with Redactions 0.0% (0 of 108)
Redactions without explanation (rights field) 0.0% (0 of 108)
File Size 204.65KB
Last modified Saturday, 27-Aug-2016 16:30:04 EDT
Last crawl Sunday, 28-Aug-2016 00:05:56 EDT
Analyze archive copies Analyze archive from 2016-08-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.state.gov/data (From USA.gov Directory)
Resolved /data URL http://www.state.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html
Last modified Saturday, 27-Aug-2016 03:10:01 EDT
Last crawl Sunday, 28-Aug-2016 00:05:55 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.state.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Last modified Saturday, 27-Aug-2016 16:30:01 EDT
Last crawl Sunday, 28-Aug-2016 00:05:55 EDT