Date specified: Tuesday, 12-Nov-2013 14:16:11 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule

Milestone 1 / Initial Delivery / November 30, 2013
  Number of datasets:  113
  Open Datasets:  99
Milestone 1 / 1st Quarterly Update / February 28, 2014
  Datasets Expanded:  36  (149 total datasets)
  Datasets Enriched:   18
  Datasets Open:  9  (108 total open datasets)
Milestone 3 / 2nd Quarterly Update / May 31, 2014
  Datasets Expanded:  72  (221 total datasets)
  Datasets Enriched:  18
  Datasets Open:  9  (117 total open datasets)
Milestone 4 / 3rd Quarterly Update / August 30, 2014
  Datasets Expanded:  72    (293 total datasets)
  Datasets Enriched:   36
  Datasets Open:  18  (126 total open datasets)
Milestone 5 / 4th Quarterly Update / November 30, 2014
  Datasets Expanded:  72    (365 total datasets)
  Datasets Enriched:   36
  Datasets Open:  18  (144 total open datasets)

1.2.5 Develop Data Inventory Schedule - Milestones

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers

Identifying and engaging with key data customers to help determine the value of federal data assets can help agencies prioritize those of highest value for quickest release. Customers will be engaged through blog entries, email, forms on the www.State.gov/open web page, and other means as appropriate. Customers include public as well as government stakeholders.  Internal customers will use blogs, email and Corridor (the Department social media site) to interact with data owners directly. The Department will evaluate public and private input and reflect on how to incorporate it into their data management practices. The Department will regularly review its evolving customer feedback and public engagement strategy and develop criteria for prioritizing the opening of data assets, accounting for factors such as the quantity and quality of user demand, internal management priorities, and agency mission relevance.  

1.2.7 Develop Data Publication Process

Describe the agency's data publication process

The System Owner (new or existing system) will identify all key data sets that can be created and published.  The System Owner captures the core metadata information about the data set in iMatrix.  The extended metadata, like record layout or permissible values, are entered into the Enterprise Metadata Registry.  When entering the metadata the System Owner consults with Data Steward about the correct categorization of the data:  public, restricted public, or non-public. Legal will have the responsibility to make the final determination if the data can be open.  The iMatrix system owner will designate a user that will perform the metadata extraction process on the EDI, and subsequently process the data into a JSON file.  The JSON file will be published on the www.state.gov/data page.  This process will be done periodically, and not less than quarterly at the start.  

Every quarter the Department will target specific bureaus/offices and IT systems within its portfolio to reach out and communicate the Open Data Policy and obtain the datasets that they are currently producing. The list of the datasets will be made available through the Enterprise Data Inventory. Once it is initially entered – the dataset owner will be responsible for the update and maintenance of the dataset and the associated metadata.