General Services Administration

http://www.gsa.gov/

Milestone 10 - February 29th 2016

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated April 20, 2016, 11:10 am EDT by Justin Grimes

Assessment Summary

Agency failed to provide a valid, updated public Enterprise Data Inventory in agency data.json file like to public EDI was broke see https://inventory.data.gov/dataset/acf8e47e-24d2-4e4d-a786-847643f101fd/resource/624091cc-d015-4ca2-b94f-976be592b8c1/download/edi-json-file-03-29-16.js. EDI provided to OMB appears to be out of sync with agency PDL. Agency failed to provide a single primary open data point of contact. The public engagement mechanism is an email address, not a two-way feedback mechanism.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
183 Number of Datasets
18 Number of APIs
5 Bureaus represented
125.0% Percentage of bureaus represented
18 Programs represented
78.3% Percentage of programs represented
165 Number of public datasets
1 Number of restricted public datasets
12 Number of non-public datasets
Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
We are in the process of creating a Dataset Standards document, that shall clearly state the standards and requirements for our datasets. This information shall be shared with current dataset POC's, and posted on our Open Data web page. Our goal is qualityto improve the quality of our current datasets and work to obtain additional datasets.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100% License specified Crawl details
Number of datasets with redactions
0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
178 Number of Datasets Crawl details
8 Number of Collections Crawl details
96 Number of datasets not contained in a collection Crawl details
159 Number of Public Datasets with File Downloads Crawl details
18 Number of APIs Crawl details
Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
167 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
108 Quality Check: Accessible links Crawl details
17 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
8 Quality Check: Broken links Crawl details
70.4% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
6.5% Quality Check: Percentage of download links in HTML Crawl details
3.7% Quality Check: Percentage of download links in PDF Crawl details
Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
165 Number of public datasets Crawl details
1 Number of restricted public datasets Crawl details
12 Number of non-public datasets Crawl details
Percent growth of public datasets
Percent growth of restricted public datasets
Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://www.gsa.gov/portal/category/100370
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
Internal Clearance Processing The EIDM team met with representatives of the Office of General Counsel (OGC), the Freedom of Information Access Office (FOIA) and the GSA Privacy Officer to develop an internal clearance process for GSA datasets prior to their release. We agreed that our goal is proactive disclosure of datasets but we will ensure that the clearance process has risk mitigation included. The process that has been implemented includes: ● Program Manager, the data owner, will approve the dataset and metadata for public release and seek approval from their management. Associate Administrator within the SSO will provide approval to the SSO Portfolio Data Manager (PDM) ● If the dataset is new and has never been publicly published, the PDM will provide the metadata and dataset to Executive Secretariat office for entry into GSA’s internal correspondence routing system known as IQ. ● FOIA Officer will forward to OGC through IQ. OGC will coordinate with the GSA Privacy Officer and Executive Secretariat. ● If OGC approves the dataset for release, then the PDM is notified by OGC. OGC closes out the IQ/Executive Secretariat entry. ● The PDM will prepare the datasets for release and notify the SSO data owners and EIDM. ● If there were issues in the course of review, then the concerns will be routed back through the IQ/Executive Secretariat system by the FOIA or OGC to the PDM to respond to the issue. Access Level Determination Through consultation and coordination with the GSA FOIA office, OGC and Chief Privacy Officer, the decision was made to first use the GSA FOIA exceptions as a basis for initial access level determination. These FOIA exemptions are consistent governmentwide, not solely a GSA policy. Additional privacy analysis is performed within the FOIA, OGC and Chief Privacy offices to ensure PII is not disclosed through the release of a data asset, and that the “mosaic effect” will not create additional security and privacy concerns. The reviewers will document in the Enterprise Data Inventory the reasons for the restricted and private access level determinations.  
Status Indicator Automated Metrics
Overall Progress this Milestone
N/A Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
344 Views on data.gov for this quarter
14.3% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.gsa.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://open.gsa.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(178 of 178)
Valid Schema Valid
Datasets 178
Number of Collections 8
Number of datasets not in a collection 96
Datasets with Distribution URLs 89.3% (159 of 178)
Datasets with Download URLs 73.0% (130 of 178)
Total Distribution URLs 167
Total Download URLs 138
Total APIs 18
Public Datasets 165
Restricted Public Datasets 1
Non-public Datasets 12
Bureaus Represented 5
Programs Represented 18
License Specified 100% (178 of 178)
Datasets with Redactions 0.0% (0 of 178)
Redactions without explanation (rights field) 0.0% (0 of 178)
File Size 272.65KB
Last modified Friday, 26-Feb-2016 12:39:35 EST
Last crawl Monday, 29-Feb-2016 23:14:04 EST
Analyze archive copies Analyze archive from 2016-02-29
Nearby Daily Crawls
/data page
Expected /data URL http://www.gsa.gov/data (From USA.gov Directory)
Resolved /data URL http://www.gsa.gov/portal/category/105839
Redirects 1 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last crawl Monday, 29-Feb-2016 23:14:00 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.gsa.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.gsa.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Last modified Tuesday, 10-Dec-2013 16:50:09 EST
Last crawl Monday, 29-Feb-2016 23:14:00 EST