General Services Administration

http://www.gsa.gov/

Milestone 12 - August 31st 2016

OMB Review In Progress: OMB is currently reviewing the agency for this milestone. This review status indicator will change once the review is complete.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status in-progress
Reviewer Bryant Renaud
Last Updated October 22, 2016, 5:28 pm EDT by Bryant Renaud

Assessment Summary

EDI is Yellow: some datasets are missing licensing information.

Inventory Composition

Public Dataset Status

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
209 Number of Datasets
22 Number of APIs
5 Bureaus represented
Percentage of bureaus represented
18 Programs represented
78.3% Percentage of programs represented
193 Number of public datasets
1 Number of restricted public datasets
15 Number of non-public datasets
1.4% Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
As we prepare for the start of a new Fiscal Year (FY17) we are also taking new steps to ensure our Enterprise Data Inventory (EDI) is complete and accurate. After working with the Working Data Management Group, Data Owners/Stewards and the D2D team to clean our current datasets, we are now focused on Quality datasets. To ensure accuracy we want to move away from manual uploading of data files, and pull the data straight from the source. We are going to reach out again to the Data Owners/Stewards and notify them (if applicable) that their dataset does not adhere to the M-13-13 Standards and Policy, and must be updated. We will be focusing on all datasets that were identified in our review as being non-compliant, and take the necessary steps to remove them if they are not updated. Our goals for Open Data are 'Quality not Quantity', we are striving to publish datasets that provide current and meaningful data, that will provide useful information to the Public and other Federal Agencies, to provide more API's, and pull data from the source. We continue to monitor and ensure that our EDI is accurate and complete, and shall continue to work on adding additional datasets and APIs.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100.0% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
209 Number of Datasets Crawl details
9 Number of Collections Crawl details
108 Number of datasets not contained in a collection Crawl details
187 Number of Public Datasets with File Downloads Crawl details
22 Number of APIs Crawl details
21 Number of public APIs Crawl details
1 Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
198 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
16 Quality Check: Redirected links Crawl details
1 Quality Check: Error links Crawl details
9 Quality Check: Broken links Crawl details
77.1% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
5.3% Quality Check: Percentage of download links in HTML Crawl details
4.1% Quality Check: Percentage of download links in PDF Crawl details
1.4% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
193 Number of public datasets Crawl details
1 Number of restricted public datasets Crawl details
15 Number of non-public datasets Crawl details
1.6% Percent growth of public datasets
0.0% Percent growth of restricted public datasets
0.0% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://www.gsa.gov/portal/content/140871
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
Internal Clearance Processing The EIDM team met with representatives of the Office of General Counsel (OGC), the Freedom of Information Access Office (FOIA) and the GSA Privacy Officer to develop an internal clearance process for GSA datasets prior to their release. We agreed that our goal is proactive disclosure of datasets but we will ensure that the clearance process has risk mitigation included. The process that has been implemented includes: ● Program Manager, the data owner, will approve the dataset and metadata for public release and seek approval from their management. Associate Administrator within the SSO will provide approval to the SSO Portfolio Data Manager (PDM) ● If the dataset is new and has never been publicly published, the PDM will provide the metadata and dataset to Executive Secretariat office for entry into GSA’s internal correspondence routing system known as IQ. ● FOIA Officer will forward to OGC through IQ. OGC will coordinate with the GSA Privacy Officer and Executive Secretariat. ● If OGC approves the dataset for release, then the PDM is notified by OGC. OGC closes out the IQ/Executive Secretariat entry. ● The PDM will prepare the datasets for release and notify the SSO data owners and EIDM. ● If there were issues in the course of review, then the concerns will be routed back through the IQ/Executive Secretariat system by the FOIA or OGC to the PDM to respond to the issue. Access Level Determination Through consultation and coordination with the GSA FOIA office, OGC and Chief Privacy Officer, the decision was made to first use the GSA FOIA exceptions as a basis for initial access level determination. These FOIA exemptions are consistent governmentwide, not solely a GSA policy. Additional privacy analysis is performed within the FOIA, OGC and Chief Privacy offices to ensure PII is not disclosed through the release of a data asset, and that the “mosaic effect” will not create additional security and privacy concerns. The reviewers will document in the Enterprise Data Inventory the reasons for the restricted and private access level determinations.
Status Indicator Automated Metrics
Overall Progress this Milestone
Open Data Primary Point of Contact
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
402 Views on data.gov for this quarter
41.5% Percentage growth in views on data.gov for this quarter
Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.gsa.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://open.gsa.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(209 of 209)
Valid Schema Valid
Datasets 209
Number of Collections 9
Number of datasets not in a collection 108
Datasets with Distribution URLs 89.5% (187 of 209)
Datasets with Download URLs 68.4% (143 of 209)
Total Distribution URLs 198
Total Download URLs 154
Total APIs 22
Public APIs 21
Restricted Public APIs 1
Non-public APIs 0
Public Datasets 193
Restricted Public Datasets 1
Non-public Datasets 15
Bureaus Represented 5
Programs Represented 18
License Specified 100% (209 of 209)
Datasets with Redactions 0.0% (0 of 209)
Redactions without explanation (rights field) 0.0% (0 of 209)
File Size 313.18KB
Last modified Tuesday, 23-Aug-2016 11:10:00 EDT
Last crawl Sunday, 28-Aug-2016 00:02:09 EDT
Analyze archive copies Analyze archive from 2016-08-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.gsa.gov/data (From USA.gov Directory)
Resolved /data URL http://www.gsa.gov/portal/category/105839
Redirects 1 redirects
HTTP Status 200
Content Type text/html;charset=UTF-8
Last crawl Sunday, 28-Aug-2016 00:02:06 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.gsa.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.gsa.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Invalid Check a JSON Validator
Last modified Tuesday, 10-Dec-2013 16:50:09 EST
Last crawl Sunday, 28-Aug-2016 00:02:07 EDT