Department of Defense

http://www.defense.gov/

Milestone 7 - May 31st 2015

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Rebecca Williams
Last Updated September 11, 2015, 3:32 pm EDT by Rebecca Williams

Assessment Summary

Enterprise Data Inventory: The EDI does not include any "restricted public " or "non-public" data assets and is not available as a public dataset on Data.gov. To be compliant substantial growth and a public Enterprise Data Inventory in JSON format must be included in DOD's Public Data Listing. The EDI includes 372 data assets, but a the Google search for .xls, .csv, .xml, and .json across Commerce component websites produces 2,820,000 dataset results.

Public Data Listing: To be compliant substantial growth, metadata improvements, and URL improvements are needed. No APIs are included to the Public Data Listing and only 46.4 % of links are working optimally. Add featured datasets. Ensure all APIs are included in the PDL with rich documentation: https://raw.githubusercontent.com/18F/API-All-the-X/gh-pages/_data/individual_apis.yml; https://18f.github.io/API-All-the-X/pages/apis_in_data_catalogs

Public Engagement: To be compliant include a closed loop two-way feedback mechanism beyond email. To be featured as a best practice complete: integration with Data.gov, launching web analytics on your /data page, and a prioritized schedule based on public feedback. To integrate more seamlessly with Data.gov, work to incorporate their Help Desk API into your feedback mechanism. A first step would be to to include this data request link on your /data page: https://www.data.gov/data-request/?agency_name=49229 When hosting events be sure to add them to Data.gov/events. It is unclear how many views defense.gov/data obtained, to remedy this work with the DAP team: http://www.digitalgov.gov/services/dap/ Lastly, develop a public schedule to improve the open maturity of your data based on public feedback. Two U.S. local examples include: https://cityofphiladelphia.github.io/slash-data/census/; http://montgomerycountymd.gov/open/Resources/Files/OpenDataImplementationPlan_FY14.pdf; See also: https://cio.gov/wp-content/uploads/filebase/cio_document_library/Open Data Prioritization Toolkit Summary.html

Privacy and Security: To be featured as a best practice, work with your OGC to ensure all "restricted public" and "non-public" datasets are included in the EDI with accessLevel explanations included in the rights field. If any metadata requires redaction, ensure that is redacted precisely, with a presumption for openness: https://project-open-data.cio.gov/redactions/

Human Capital: To be featured as a best practice growth in Open Data dedicated staff time and detailed data governance is needed.

Use & Impact: To be compliant examples are needed featuring how DOD's open data is used to achieve: cost savings, efficiency, fuel for business, improved civic services, informed policy, performance planning, research and scientific discoveries, transparency and accountability, and increased public participation, etc.

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
377 Number of Datasets
Number of APIs
Schedule Delivered Crawl details
9 Bureaus represented
10 Programs represented
377 Number of public datasets
Number of restricted public datasets
Number of non-public datasets
Inventory > Public listing
+.008% Percentage growth in records since last quarter
574 Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
374 Number of Datasets Crawl details
Number of Collections Crawl details
367 Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
375 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
174 Quality Check: Accessible links Crawl details
105 Quality Check: Redirected links Crawl details
17 Quality Check: Error links Crawl details
46 Quality Check: Broken links Crawl details
.005% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://data.defense.gov/ContactUs.aspx
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
william.erwin@osd.mil
POCs identified for required responsibilities
Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
Primary Uses
Value or impact of data
Primary data discovery channels
User suggestions on improving data usability
User suggestions on additional data releases
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.defense.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.defense.gov/data.json
Number of Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(374 of 374)
Valid Schema Valid
Datasets 374
Datasets with Distribution URLs 100% (374 of 374)
Datasets with Download URLs 98.1% (367 of 374)
Total Distribution URLs 382
Total Download URLs 375
Total APIs 0
Public Datasets 374
Restricted Public Datasets 0
Non-public Datasets 0
Bureaus Represented 9
Programs Represented 10
License Specified 0.0% (0 of 374)
Datasets with Redactions 0.0% (0 of 374)
Redactions without explanation (rights field) 0.0% (0 of 374)
File Size 464.41KB
Last modified Monday, 02-Mar-2015 10:28:02 EST
Last crawl Sunday, 31-May-2015 00:22:51 EDT
Analyze archive copies Analyze archive from 2015-05-31
Nearby Daily Crawls
/data page
Expected /data URL http://www.defense.gov/data (From USA.gov Directory)
Resolved /data URL http://www.defense.gov/data/
Redirects 1 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last crawl Sunday, 31-May-2015 00:22:46 EDT
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.defense.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.defense.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type application/json
Valid JSON Valid
Last modified Friday, 28-Feb-2014 10:28:00 EST
Last crawl Sunday, 31-May-2015 00:22:46 EDT
Digital Strategy

Date specified: Thursday, 27-Feb-2014 06:14:07 EST

Date of digitalstrategy.json file: Friday, 28-Feb-2014 10:28:00 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


The DoD Information Technology Portfolio Repository (DITPR) houses information that keeps track of DoD IT systems. DITPR currently has information about 4,000 systems and the datasets contained in those systems. DoD will identify datasets that are publicly releasable, and DITPR will be modified to provide status of progress towards exposing releasable data to the public. 

1.2.5 Develop Data Inventory Schedule - Milestones

TitleDesignate Agency Data Inventory
DescriptionSelect DoD repository to be used as the “enterprise data inventory”
Milestone Date30 November 2013
Description of how this milestone expands the InventoryContains over 4000 IT systems which have datasets
Description of how this milestone enriches the InventoryContains multiple categorizations of the contents of datasets
Description of how this milestone opens the InventoryRepository is at Controlled Unclassified Information level and is not releasable to public
TitleEnhance Enterprise Data Inventory to track dataset releasability
DescriptionImplement changes to the DoD Data Repository to allow collection of information about datasets as public, public restricted, or non-public and the status of progress on making those determined to be public available on www.defense.gov/data or www.data.gov
Milestone Dateo/a 30 September 2014
Description of how this milestone expands the Inventory
Description of how this milestone enriches the Inventory
Description of how this milestone opens the Inventory
TitlePromulgate guidance
DescriptionIssue guidance to DoD Components directing them to comply with Open Data and make datasets determined to be publicly releasable (all or partial) available with quarterly targets
Milestone Dateo/a 1 July 2014
Description of how this milestone expands the Inventory
Description of how this milestone enriches the Inventory
Description of how this milestone opens the Inventory

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


The Department of Defense (DoD) engages customers using a variety of methods. DoD interfaces with service providers and customers to help identify the services that are the most popular and possible high priority candidates for dataset release. Also, the DoD Knowledge Base tool (https://kb.defense.gov) provides insight on the information customers are currently requesting for release. DoD’s Open Data website has a "Contact Us" page inviting customers to enter a description of the data requested for release from the DoD.  Customer feedback, resource availability and budget constraints will be considered when prioritizing dataset release candidates.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


DoD data is subject to the same mature policies, responsibilities, and procedures as DoD information.  Bottom line up front: The heads of DoD Components are responsible for ensuring that security and policy reviews are performed on all official DoD information intended for public release.  At minimum, the review of information intended for public release must consider the risks to operations security, information security, information assurance, and personally identifiable information.  The public release of official DoD information is limited only as necessary to safeguard information requiring protection in the interest of national security or other legitimate governmental interest.  The details of DoD’s information release policies, responsibilities and procedures are available in DoD Directive 5230.09, “CLEARANCE OF DOD INFORMATION FOR PUBLIC RELEASE,” August 22, 2008, DoD Instruction 5230.29, “SECURITY AND POLICY REVIEW OF DOD INFORMATION FOR PUBLIC RELEASE,” January 1, 2009, and the Appendix to Enclosure 3 of DoD Instruction 8550.01, “DOD INTERNET SERVICES AND INTERNET-BASED CAPABILITIES,” September 11, 2012.