U.S. Agency for International Development

http://www.usaid.gov/

Milestone 9 - November 30th 2015

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Justin Grimes
Last Updated January 11, 2016, 2:49 pm EST by Justin Grimes

Assessment Summary

U.S. Agency for International Development needs to address the following issues: 1) "Fails to document any outstanding Licensing information"; 2) "Fails to provide an up-to-date Data Publication Process on the /digitalstrategy page."

Inventory Composition

Public Dataset Status

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
289 Number of Datasets
3 Number of APIs
Schedule Delivered Crawl details
1 Bureaus represented
39 Programs represented
152 Number of public datasets
74 Number of restricted public datasets
64 Number of non-public datasets
Inventory > Public listing
37.0% Percentage growth in records since last quarter
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
98.3% License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
289 Number of Datasets Crawl details
6 Number of Collections Crawl details
142 Number of Public Datasets with File Downloads Crawl details
3 Number of APIs Crawl details
184 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
154 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
37.0% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
2349 Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
https://www.usaid.gov/data
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
bpustejovsky@usaid.gov
POCs identified for required responsibilities
Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
See below Primary Uses
USAID budget and expenditure data continues to be of use to civil society organizations, government agencies, and the general public. The data is used by public interest groups interested in analyzing the allocation of USAID’s resources geographically as well as by program area. It is also used by transparency advocacy groups. For example, USAID moved from “Fair” to “Good” in the Publish What You Fund “2015 U.S. Aid Transparency Review” based on the increasing level of granularity with which it publishes foreign assistance data. It is also used by other development organizations to facilitate collaboration on the ground. One organization, for example, is planning to use farm level plot polygons with detailed cropping statistics tied to each plot to inform their existing analysis efforts. This sort of data sharing helps eliminate inefficiencies in the development community caused by duplication of effort and promotes efficiencies by making it easier to join forces to address particular development issues.
Value or impact of data
See below Primary data discovery channels
USAID continues to monitor questions submitted through StackExchange, GitHub or USAID’s open data email account. In order to begin the process of building a community of users for USAID data, USAID sponsored its very first hackathon with a focus on data related to the worsening crime situation in Latin America. The event attracted over 100 participants from approximately 50 organizations worldwide. Several other USAID missions in the region are now considering putting on their own hackathons. In addition, representatives of the USAID “open data team” give briefings at other USAID sponsored events attended by potential data users. This includes, for example, a speaking engagement by USAID’s Chief Data Officer at the Brookings Institution in May; a meeting of USAID HIV Implementation Science Investigators in September, and an upcoming Management Bureau partners meeting scheduled for December.
See below User suggestions on improving data usability
Visitors to the USAID /data page (its Development Data Library) early in the open data era found the lack of an effective search function an obstacle to finding datasets of interest. Although USAID had plans to develop a new platform for its open data, the urgency of the request prompted an interim solution now in place with some search capability as well as a better display of relevant metadata. Work under a new contract to build the more functional platform started this quarter. Data analysts skilled in the use of a variety of statistical packages asked that data be posted in the formats of those packages, not only in non-proprietary formats, to enable them to skip the step of rebuilding the files. This is now standard practice. USAID is also working with OMB to ensure its open data procurement language benefits from feedback through the federal rule-making process. Based on customer feedback, the proposed rule includes a requirement to ensure all datasets are accompanied by code books or data dictionaries.
See below User suggestions on additional data releases
USAID receives questions for data on programs in specific countries or regions of countries; for example the farm dataset in Senegal (mentioned above), education of girls in Afghanistan and energy sector data for Indonesia. This past September, USAID scheduled a series of consultations with its implementing partners who are primary potential users of USAID data as well as generators of the data that now has to be submitted to USAID. Among the many suggestions and ideas emerging from these consultations is the notion that USAID improve and expand upon its feedback to partners on the way datasets are being used and analyzed by others in order to stimulate their own plans for analysis of the data made public through the Development Data Library. Based on these consultations, USAID also plans to issue guidance on how to create data management plans and best practices on data protection.
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.usaid.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www.usaid.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(289 of 289) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 289
Number of Collections 6
Datasets with Distribution URLs 49.1% (142 of 289)
Datasets with Download URLs 48.1% (139 of 289)
Total Distribution URLs 184
Total Download URLs 181
Total APIs 3
Public Datasets 151
Restricted Public Datasets 74
Non-public Datasets 64
Bureaus Represented 1
Programs Represented 39
License Specified 98.3% (284 of 289)
Datasets with Redactions 0.0% (0 of 289)
Redactions without explanation (rights field) 0.0% (0 of 289)
File Size 550.46KB
Last modified Monday, 30-Nov-2015 11:34:11 EST
Last crawl Monday, 30-Nov-2015 23:18:53 EST
Analyze archive copies Analyze archive from 2015-11-30
Nearby Daily Crawls
/data page
Expected /data URL http://www.usaid.gov/data (From USA.gov Directory)
Resolved /data URL https://www.usaid.gov/data
Redirects 1 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last modified Monday, 30-Nov-2015 23:18:48 EST
Last crawl Monday, 30-Nov-2015 23:18:50 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.usaid.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www.usaid.gov/digitalstrategy.json
Redirects 1 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Valid
Last modified Wednesday, 26-Nov-2014 16:58:34 EST
Last crawl Monday, 30-Nov-2015 23:18:50 EST
Digital Strategy

Date specified: Thursday, 29-Nov-2018 09:50:00 EST

Date of digitalstrategy.json file: Wednesday, 26-Nov-2014 16:58:34 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


USAID will coordinate with Washington and overseas operating units to expand the number of data assets included in its Enterprise Data Inventory and in the Public Data Listing available at www.usaid.gov/data.   USAID will enrich its data with tags including, but not limited to USAID’s Federal Program Inventory, operating unit designation, Presidential Initiative or focus country where applicable.   USAID will assign senior staff to ensure that data are open and host trainings to build awareness and institutional capacity in using machine‐readable and open formats.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFY2014 Quarter 1 release
DescriptionInitial release of USAID's public data listing.
Milestone Date28 February 2014
Description of how this milestone expands the InventoryIdentify existing data assets; Develop enterprise data inventory; Develop public data listing
Description of how this milestone enriches the InventoryTag data assets with OMB mandated core metadata
Description of how this milestone opens the InventoryEstablish information governance structure and assign responsibilities; Develop data publication process; Develop inventory schedule; Develop customer feedback process; Release approved data
TitleFY2014 Quarter 2 release
DescriptionFY2014 Quarter 2 update to USAID’s public data listing
Milestone Date 31 May 2014
Description of how this milestone expands the InventoryPrioritize data for release
Description of how this milestone enriches the InventoryDevelop Agency‐specific metadata tags
Description of how this milestone opens the InventoryApply data publication process; Release approved data; Respond to customer inquiries
TitleFY2014 Quarter 3 release
DescriptionFY2014 Quarter 3 update to USAID’s public data listing
Milestone Date30 August 2014
Description of how this milestone expands the InventoryDraft of Agency-wide Development Data policy completed, socialized for Agency-wide review, and submitted for senior leadership clearance; Prioritize data for release
Description of how this milestone enriches the InventoryRefine and apply Agency‐specific metadata tags
Description of how this milestone opens the InventoryApply data publication process; Release approved data; Respond to customer inquiries
TitleFY2014 Quarter 4 release
DescriptionFY2014 Quarter 4 update to USAID’s public data listing
Milestone Date30 November 2014
Description of how this milestone expands the InventoryCreate portal to allow implementing partners to submit data directly to USAID; Upgrade www.usaid.gov/data with Agency-wide data management platform; Prioritize data for release
Description of how this milestone enriches the InventoryApply Agency-specific metadata tags
Description of how this milestone opens the InventoryAgency-wide policy and procedure training and socialization; Release approved data; Respond to customer inquiries

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


USAID has three mechanisms for customers to provide feedback on its data management practices: 1) GitHub - USAID recommends clicking on the USAID GitHub link to report bugs or computer-related issues with its public data listing.  2) StackExchange - USAID recommends clicking on the StackExchange link to pose general questions about its public data listing.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


1) USAID operating unit identifies a data asset for potential release; 2) USAID makes a determination as to whether release is permitted by law, subject to all privacy, confidentiality, security, and other valid requirements, including: a) Security: USAID reviews the data asset for security restrictions related to the release of classified information; b) Privacy: In accordance with the Privacy Act of 1974 and other legal authorities, USAID reviews the data asset for the presence of Personally Identifiable Information (PII); c) Exceptions:  USAID reviews the data asset for information excepted from release by OMB Bulletin 12-01 and the Freedom of Information Act, where applicable (for example, information that would jeopardize the safety of U.S. personnel); 3) Operating unit funding the data a) completes redactions; b) seeks clearance of related operating units; and c) proposes a data access level; 4) Office of the General Counsel ensures redactions and data access levels are consistent with legal requirements; and 5) USAID publishes the data asset to its public data listing at www.usaid.gov/data.