U.S. Agency for International Development

http://www.usaid.gov/

Milestone 13 - November 30th 2016

OMB Review In Progress: OMB is currently reviewing the agency for this milestone. This review status indicator will change once the review is complete.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status in-progress
Reviewer Bryant Renaud
Last Updated February 7, 2017, 12:57 pm EST by Bryant Renaud

Assessment Summary

Inventory Composition

Public Dataset Status

Dataset Link Quality

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
282 Number of Datasets
4 Number of APIs
1 Bureaus represented
100.0% Percentage of bureaus represented
39 Programs represented
100.0% Percentage of programs represented
150 Number of public datasets
70 Number of restricted public datasets
62 Number of non-public datasets
-1.4% Percentage growth in records since last quarter
To a very great extent (>75%) To what extent is your agency’s Enterprise Data Inventory (EDI) complete?
See below What steps have you taken to ensure your Enterprise Data Inventory is complete
Compiling a complete Enterprise Data Inventory is an essential part of USAID's long-term effort to harmonize operational systems that support critical management functions such as procurement, financial management, and results reporting. This effort, known as the Development Information Solution (DIS), prompted the formation of an ad hoc team, the Enterprise Data Management (EDM) team mentioned last quarter, with the mandate to identify gaps in the Agency inventory and/or to target specific pieces of information about known systems and data portals that are not properly documented. As a result of the work done by the EDM team, documentation of Washington-based systems is nearly complete. Still, there are some systems that operating units (fields) have created and manage in the countries where USAID ; these systems need further documentation. As the quarter came to a close, the Agency determined that one approach to inventory these systems is to reach out to data stewards based in the missions.
Agency provides a public Enterprise Data Inventory on Data.gov
Agency provided updated Enterprise Data Inventory to OMB
100.0% License specified Crawl details
Number of datasets with redactions
0.0% Percent of datasets with redactions
Status Indicator Automated Metrics
Overall Progress this Milestone
282 Number of Datasets Crawl details
5 Number of Collections Crawl details
174 Number of datasets not contained in a collection Crawl details
141 Number of Public Datasets with File Downloads Crawl details
4 Number of APIs Crawl details
4 Number of public APIs Crawl details
Number of restricted public APIs Crawl details
Number of non-public APIs Crawl details
233 Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
53 Quality Check: Accessible links Crawl details
178 Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
2 Quality Check: Broken links Crawl details
7.5% Quality Check: Percentage of download links in correct format as specified in metadata Crawl details
41.5% Quality Check: Percentage of download links in HTML Crawl details
0.0% Quality Check: Percentage of download links in PDF Crawl details
-1.4% Percentage growth in records since last quarter
100% Valid Metadata Crawl details
/data exists Crawl details
Provides datasets in human-readable form on /data
/data.json Crawl details
Harvested by data.gov
150 Number of public datasets Crawl details
70 Number of restricted public datasets Crawl details
62 Number of non-public datasets Crawl details
1.3% Percent growth of public datasets
-5.7% Percent growth of restricted public datasets
-3.2% Percent growth of non-public datasets
Percent datasets licensed as U.S. Public Domain
Percent datasets licensed as Creative Commons Zero
Percent datasets with other licenses
Percent datasets with no license
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Provided narrative evidence of data improvements based on public feedback this quarter
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
USAID has three mechanisms for customers to provide feedback on its data management practices: 1) GitHub - USAID recommends clicking on the USAID GitHub link to report bugs or computer-related issues with its public data listing. 2) StackExchange - USAID recommends clicking on the StackExchange link to pose general questions about its public data listing.
Provides valid contact point information for all datasets
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
See below Describe the agency's data publication process
1) USAID operating unit identifies a data asset for potential release; 2) USAID makes a determination as to whether release is permitted by law, subject to all privacy, confidentiality, security, and other valid requirements, including: a) Security: USAID reviews the data asset for security restrictions related to the release of classified information; b) Privacy: In accordance with the Privacy Act of 1974 and other legal authorities, USAID reviews the data asset for the presence of Personally Identifiable Information (PII); c) Exceptions: USAID reviews the data asset for information excepted from release by OMB Bulletin 12-01 and the Freedom of Information Act, where applicable (for example, information that would jeopardize the safety of U.S. personnel); 3) Operating unit funding the data a) completes redactions; b) seeks clearance of related operating units; and c) proposes a data access level; 4) Office of the General Counsel ensures redactions and data access levels are consistent with legal requirements; and 5) USAID publishes the data asset to its public data listing at www.usaid.gov/data.
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
bpustejovsky@usaid.gov
POCs identified for required responsibilities
Chief Data Officer (if applicable)
Status Indicator Automated Metrics
Overall Progress this Milestone
Provided narrative evidence of open data impacts for this quarter
Digital Analytics Program on /data
2378 Views on data.gov for this quarter
53.2% Percentage growth in views on data.gov for this quarter
430 Views on agency /data page for this quarter

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.usaid.gov/data.json (From USA.gov Directory)
Resolved Data.json URL https://www.usaid.gov/data.json
Number of Redirects 1 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Invalid Check a JSON Validator
Detected Data.json Schema federal-v1.1
Datasets with Valid Metadata 100%(282 of 282) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 282
Number of Collections 5
Number of datasets not in a collection 174
Datasets with Distribution URLs 50.0% (141 of 282)
Datasets with Download URLs 48.6% (137 of 282)
Total Distribution URLs 233
Total Download URLs 228
Total APIs 4
Public APIs 4
Restricted Public APIs 0
Non-public APIs 0
Public Datasets 150
Restricted Public Datasets 70
Non-public Datasets 62
Bureaus Represented 1
Programs Represented 39
License Specified 100% (282 of 282)
Datasets with Redactions 0.0% (0 of 282)
Redactions without explanation (rights field) 0.0% (0 of 282)
File Size 598.75KB
Last modified Tuesday, 29-Nov-2016 15:08:30 EST
Last crawl Wednesday, 30-Nov-2016 23:03:02 EST
Analyze archive copies Analyze archive from 2016-11-30
Nearby Daily Crawls
/data page
Expected /data URL http://www.usaid.gov/data (From USA.gov Directory)
Resolved /data URL https://www.usaid.gov/data
Redirects 1 redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last modified Wednesday, 30-Nov-2016 23:02:14 EST
Last crawl Wednesday, 30-Nov-2016 23:03:00 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.usaid.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL https://www.usaid.gov/digitalstrategy.json
Redirects 1 redirects
HTTP Status 200
Content Type text/plain; charset=UTF-8
Valid JSON Valid
Last modified Tuesday, 29-Nov-2016 15:08:30 EST
Last crawl Wednesday, 30-Nov-2016 23:03:00 EST
Digital Strategy

Date specified: Thursday, 29-Nov-2018 09:50:00 EST

Date of digitalstrategy.json file: Tuesday, 29-Nov-2016 15:08:30 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


USAID will coordinate with Washington and overseas operating units to expand the number of data assets included in its Enterprise Data Inventory and in the Public Data Listing available at www.usaid.gov/data.   USAID will enrich its data with tags including, but not limited to USAID’s Federal Program Inventory, operating unit designation, Presidential Initiative or focus country where applicable.   USAID will assign senior staff to ensure that data are open and host trainings to build awareness and institutional capacity in using machine‐readable and open formats.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleFY2014 Quarter 1 release
DescriptionInitial release of USAID's public data listing.
Milestone Date28 February 2014
Description of how this milestone expands the InventoryIdentify existing data assets; Develop enterprise data inventory; Develop public data listing
Description of how this milestone enriches the InventoryTag data assets with OMB mandated core metadata
Description of how this milestone opens the InventoryEstablish information governance structure and assign responsibilities; Develop data publication process; Develop inventory schedule; Develop customer feedback process; Release approved data
TitleFY2014 Quarter 2 release
DescriptionFY2014 Quarter 2 update to USAID’s public data listing
Milestone Date 31 May 2014
Description of how this milestone expands the InventoryPrioritize data for release
Description of how this milestone enriches the InventoryDevelop Agency‐specific metadata tags
Description of how this milestone opens the InventoryApply data publication process; Release approved data; Respond to customer inquiries
TitleFY2014 Quarter 3 release
DescriptionFY2014 Quarter 3 update to USAID’s public data listing
Milestone Date30 August 2014
Description of how this milestone expands the InventoryDraft of Agency-wide Development Data policy completed, socialized for Agency-wide review, and submitted for senior leadership clearance; Prioritize data for release
Description of how this milestone enriches the InventoryRefine and apply Agency‐specific metadata tags
Description of how this milestone opens the InventoryApply data publication process; Release approved data; Respond to customer inquiries
TitleFY2014 Quarter 4 release
DescriptionFY2014 Quarter 4 update to USAID’s public data listing
Milestone Date30 November 2014
Description of how this milestone expands the InventoryCreate portal to allow implementing partners to submit data directly to USAID; Upgrade www.usaid.gov/data with Agency-wide data management platform; Prioritize data for release
Description of how this milestone enriches the InventoryApply Agency-specific metadata tags
Description of how this milestone opens the InventoryAgency-wide policy and procedure training and socialization; Release approved data; Respond to customer inquiries

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


USAID has three mechanisms for customers to provide feedback on its data management practices: 1) GitHub - USAID recommends clicking on the USAID GitHub link to report bugs or computer-related issues with its public data listing.  2) StackExchange - USAID recommends clicking on the StackExchange link to pose general questions about its public data listing.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process


1) USAID operating unit identifies a data asset for potential release; 2) USAID makes a determination as to whether release is permitted by law, subject to all privacy, confidentiality, security, and other valid requirements, including: a) Security: USAID reviews the data asset for security restrictions related to the release of classified information; b) Privacy: In accordance with the Privacy Act of 1974 and other legal authorities, USAID reviews the data asset for the presence of Personally Identifiable Information (PII); c) Exceptions:  USAID reviews the data asset for information excepted from release by OMB Bulletin 12-01 and the Freedom of Information Act, where applicable (for example, information that would jeopardize the safety of U.S. personnel); 3) Operating unit funding the data a) completes redactions; b) seeks clearance of related operating units; and c) proposes a data access level; 4) Office of the General Counsel ensures redactions and data access levels are consistent with legal requirements; and 5) USAID publishes the data asset to its public data listing at www.usaid.gov/data.