Department of Commerce

http://www.commerce.gov/

Milestone 5 - November 30th 2014

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status complete
Reviewer Jamie Berryhill (
Last Updated January 12, 2015, 11:59 am EST by paulOMB

Assessment Summary

EDI: Commerce greatly improved the quality of its EDI this quarter with growth of over 7000%. The EDI is now more in line with what we expect for a data-heavy agency such as Commerce; however, the EDI is incomplete, as evidenced by the fact that the agency has over 40,000 datasets on data.gov. Commerce has not updated its schedule milestones since May 31, 2014, so the overall EDI score is yellow.

PDL: Commerce has 3,910 public datasets listed in its EDI and over 40,000 datasets on data.gov, but the PDL only contains 312. OMB understands the metadata challenges associated with geospacial data, which is the main reason for the discrepant counts, but the PDL needs to be updated to match the current version of the EDI. Commerce should follow the guidance provided at http://www.digitalgov.gov/resources/how-to-get-your-open-data-on-data-gov to ensure all of its public datasets are included in the PDL.

Public Engagement: Commerce has a transparent 2-way feedback mechanism through Ideascale, but the agency does not appear to be actively using it.

Use & Impact: BEST PRACTICE: Commerce provided excellent feedback on the value of open data and recommendations for improvement. This includes quantitative data on the ROI of open government data and thorough lists of recommendations for improvement, including recommendations to specific bureaus within the department for new data resources. OMB will reach out to Commerce to identify and share the agency's methods for identifying and surveying their top 5 data users.

Inventory Composition

Public Dataset Status

Status Indicator Automated Metrics
Overall Progress this Milestone
Inventory Updated this Quarter
3918 Number of Datasets
Number of APIs
Schedule Delivered Crawl details
9/12 Bureaus represented
19/72 Programs represented
3910 Number of public datasets
6 Number of restricted public datasets
2 Number of non-public datasets
Inventory > Public listing
7736 Percentage growth in records since last quarter
Schedule Risk for Nov 30, 2014
Spot Check - datasets listed by search engine
Agency provides a public Enterprise Data Inventory on Data.gov
License specified Crawl details
Status Indicator Automated Metrics
Overall Progress this Milestone
372 Number of Datasets Crawl details
Number of Collections Crawl details
Number of Public Datasets with File Downloads Crawl details
Number of APIs Crawl details
Total number of access and download links Crawl details
Quality Check: Links are sufficiently working Crawl details
Quality Check: Accessible links Crawl details
Quality Check: Redirected links Crawl details
Quality Check: Error links Crawl details
Quality Check: Broken links Crawl details
29.0 Percentage growth in records since last quarter
100 Valid Metadata Crawl details
/data exists Crawl details
/data.json Crawl details
Harvested by data.gov
71718 Views on data.gov for the quarter
Status Indicator Automated Metrics
Overall Progress this Milestone
Description of feedback mechanism delivered Crawl details
Data release is prioritized through public engagement
Feedback loop is closed, 2 way communication
See below Link to or description of Feedback Mechanism
http://opencommerce.ideascale.com/a/index
Status Indicator Automated Metrics
Overall Progress this Milestone
Data Publication Process Delivered Crawl details
Information that should not to be made public is documented with agency's OGC
Status Indicator Automated Metrics
Overall Progress this Milestone
See below Open Data Primary Point of Contact
Mike Kruger mkruger@doc.gov
POCs identified for required responsibilities

Best Practice: Department of Commerce has been highlighted for demonstrating a best practice on the Use & Impact indicator

Status Indicator Automated Metrics
Overall Progress this Milestone
Identified 5 data improvements for this quarter
Primary Uses
Value or impact of data
Primary data discovery channels
User suggestions on improving data usability
User suggestions on additional data releases
Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json
Expected Data.json URL http://www.commerce.gov/data.json (From USA.gov Directory)
Resolved Data.json URL http://www.commerce.gov/data.json
Number of Redirects
HTTP Status 200
Content Type text/plain
Valid JSON Invalid Check a JSON Validator
Datasets with Valid Metadata 100%(372 of 372) - The JSON file is invalid and can't be parsed without special processing
Valid Schema Valid
Datasets 372
Datasets with Distribution URLs 0.0% (0 of 372)
Total Distribution URLs 0
Public Datasets 366
Restricted Public Datasets 6
Non-public Datasets 0
Bureaus Represented 9
Programs Represented 20
File Size 992.02KB
Last modified Monday, 10-Nov-2014 08:33:50 EST
Last crawl Friday, 28-Nov-2014 23:07:08 EST
Analyze archive copies Analyze archive from 2014-11-30
/data page
Expected /data URL http://www.commerce.gov/data (From USA.gov Directory)
Resolved /data URL http://www.commerce.gov/data
Redirects
HTTP Status 200
Content Type text/html; charset=utf-8
Last modified Friday, 28-Nov-2014 23:07:08 EST
Last crawl Friday, 28-Nov-2014 23:07:09 EST
/digitalstrategy.json
Expected /digitalstrategy.json URL http://www.commerce.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL http://www.commerce.gov/digitalstrategy.json
Redirects
HTTP Status 200
Content Type text/plain
Valid JSON Valid
Last modified Wednesday, 23-Jul-2014 15:43:37 EDT
Last crawl Friday, 28-Nov-2014 23:07:09 EST
Digital Strategy

Date specified: Thursday, 28-May-2015 10:50:02 EDT

Date of digitalstrategy.json file: Wednesday, 23-Jul-2014 15:43:37 EDT

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule


Given the volume and complexity of Commerce's data, we have worked with OMB and GSA to build an EDI that complies with OMB policy. However, we are still working to fully integrate our millions of data sets into a single data-management system.

1.2.5 Develop Data Inventory Schedule - Milestones

TitleMilestone 1 - Expand and Open EDI
DescriptionThe Department of Commerce will initially focus on expanding and opening its Enterprise Data Inventory. To this end, the Open Government Senior Leaders, in collaboration with Agency CIOs, Data Stewards, and the Data.gov Points of Contact, will continue to work with Commerce Office of Open Government and Privacy to identify, prioritize and submit additional public, non-public, and restricted-public datasets to the Department. In addition, the Open Government Senior Leaders and Data.gov Points of Contact will continue the development of an Open Data process and guidance that expedite the publication of its datasets in the future. At the end of Q1, Commerce will submit an updated EDI to OMB. Over the second quarter, from February 28 to May 31, Commerce and its component bureaus will continue to input into its EDI additional datasets. The Department will also continue to collaborate with its Data Stewards to update its customer feedback and outreach efforts. At the end of Q2, Commerce will submit an updated EDI to OMB.
Milestone DateFebruary 28, 2014
Description of how this milestone expands the InventoryThe Department’s Enterprise Data Inventory (EDI), as defined by OMB guidance, is the same as the Public Data Listing (PDL) in that none of the public data assets in the Department’s data catalog have been redacted.
Description of how this milestone enriches the InventoryAs part of an ongoing effort, the Department is making every effort to conduct and publish a comprehensive inventory of our total data assets. However, due to the size, history and complexity of the Department of Commerce’s Bureaus, the current inventory available on commerce.gov/data.json represents less than 1 percent of the actual enterprise.
Description of how this milestone opens the Inventory
TitleMilestone 2 - Enrich EDI and Public Datasets
DescriptionCommerce's data sets are now integrated into one .json file that is harvested by Data.gov
Milestone DateMay 31, 2014
Description of how this milestone expands the Inventory
Description of how this milestone enriches the Inventory
Description of how this milestone opens the Inventory

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers


Since the last milestone report, the following actions were taken in order to improve the Department’s mechanisms for public feedback:
•	Added functions to our data.commerce.gov web page that include a “suggest a dataset” web form and also an “Engage” set of tools to connect via social media.
•	Went live with a public, Department-level Github account that is publishing public repos and responding to issue posts.
•	Started hosting “office hours” with the Office of the Chief Data Officer where the public will be able to present questions and comments
•	Launched the Commerce Data Advisory Council that is, among other things, seeking to channel industry feedback for the entire Department.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process