Department of Justice

http://www.usdoj.gov/

Enterprise Data Inventory - Volume and composition over time

Milestone 9 - November 30th 2015

OMB Review Complete: OMB has completed the agency review for this milestone. Agencies should contact their OMB desk officer if anything looks incorrect.

Selected: Milestone 9 - November 30th 2015

Leading Indicators

These indicators are reviewed by the Office of Management and Budget

Review Status	complete
Reviewer	Justin Grimes
Last Updated	January 11, 2016, 2:42 pm EST by Justin Grimes

Assessment Summary

Department of Justice needs to address the following issues: 1) "Fails to provide a public EDI as a dataset in your data.json file." 2) "Insufficient link quality (20% or more broken and error links this quarter)"; 3) "Fails to document any outstanding APIs"; 4) "Fails to organize data assets in to Collections" 5) please provide a link to a two-way feedback mechanism (with evidence of use, ie, a GitHub, StackExchange link with discussion on Department of Justice datasets) for public engagement. 6) "Fails to provide an up-to-date Data Publication Process on the /digitalstrategy page."

Lasted edited on January 6, 2016, 4:43 pm EST by Justin Grimes

Inventory Composition

Public Dataset Status

Dataset Link Quality

	Status	Indicator
	Overall Progress this Milestone
	Inventory Updated this Quarter
1930	Number of Datasets
	Number of APIs
	Schedule Delivered	Crawl details
19	Bureaus represented
21	Programs represented
793	Number of public datasets
392	Number of restricted public datasets
745	Number of non-public datasets
	Inventory > Public listing
4.9%	Percentage growth in records since last quarter
300	Spot Check - datasets listed by search engine
	Agency provides a public Enterprise Data Inventory on Data.gov
100%	License specified	Crawl details

	Status	Indicator
	Overall Progress this Milestone
1930	Number of Datasets	Crawl details
	Number of Collections	Crawl details
954	Number of Public Datasets with File Downloads	Crawl details
	Number of APIs	Crawl details
954	Total number of access and download links	Crawl details
	Quality Check: Links are sufficiently working	Crawl details
102	Quality Check: Accessible links	Crawl details
840	Quality Check: Redirected links	Crawl details
	Quality Check: Error links	Crawl details
10	Quality Check: Broken links	Crawl details
4.9%	Percentage growth in records since last quarter
100%	Valid Metadata	Crawl details
	/data exists	Crawl details
	/data.json	Crawl details
	Harvested by data.gov
3,806	Views on data.gov for the quarter

	Status	Indicator
	Overall Progress this Milestone
	Description of feedback mechanism delivered	Crawl details
	Data release is prioritized through public engagement
	Feedback loop is closed, 2 way communication
See below	Link to or description of Feedback Mechanism
http://www.justice.gov/digitalstrategy

	Status	Indicator	Automated Metrics
	Overall Progress this Milestone
	Data Publication Process Delivered	Crawl details
	Information that should not to be made public is documented with agency's OGC

	Status	Indicator	Automated Metrics
	Overall Progress this Milestone
See below	Open Data Primary Point of Contact
robert.j.houser@usdoj.gov
	POCs identified for required responsibilities

	Status	Indicator	Automated Metrics
	Overall Progress this Milestone
	Identified 5 data improvements for this quarter
See below	Primary Uses
Primary external uses of the department's data are to support the work of its partner organizations (federal, state, local, tribal, and international) in criminal justice and in counter-terrorism efforts. Another significant use is to inform the public of statistics and trends, by releasing summaries of information collected through the FBI Uniform Crime Reporting program
	Value or impact of data
See below	Primary data discovery channels
Official inter-agency arrangements and channels; official publications by the department; and official websites such as justice.gov and data.gov.
See below	User suggestions on improving data usability
Provide for the convenient download of data into standard formats; provide innovative online analytic tools; provide full or raw datasets for download where feasible.
	User suggestions on additional data releases
	Digital Analytics Program on /data

Automated Metrics

These metrics are generated by an automated analysis that runs every 24 hours until the end of the quarter at which point they become a historical snapshot

data.json

Expected Data.json URL	http://www.usdoj.gov/data.json (From USA.gov Directory)
Resolved Data.json URL	http://www.justice.gov/data.json
Number of Redirects	1 redirects
HTTP Status	200
Content Type	application/json
Valid JSON	Valid
Detected Data.json Schema	federal-v1.1
Datasets with Valid Metadata	100%(1930 of 1930)
Valid Schema	Valid
Datasets	1930
Number of Collections	0
Datasets with Distribution URLs	49.4% (954 of 1930)
Datasets with Download URLs	46.2% (892 of 1930)
Total Distribution URLs	954
Total Download URLs	892
Total APIs	0
Public Datasets	793
Restricted Public Datasets	392
Non-public Datasets	745
Normally there would be a set of quality assurance fields here to verify that the download links included within the metadata are functioning properly, but the results of those tests are not currently available.
Bureaus Represented	19
Programs Represented	21
License Specified	100% (1930 of 1930)
Datasets with Redactions	38.2% (737 of 1930)
Redactions without explanation (rights field)	38.2% (737 of 1930)
File Size	1.79MB
Last modified	Monday, 30-Nov-2015 18:38:49 EST
Last crawl	Monday, 30-Nov-2015 23:21:04 EST
Analyze archive copies	Analyze archive from 2015-11-30
Nearby Daily Crawls	Thursday, 26-Nov-2015 04:22:35 EST Friday, 27-Nov-2015 04:21:50 EST Saturday, 28-Nov-2015 04:21:59 EST Sunday, 29-Nov-2015 04:22:15 EST Monday, 30-Nov-2015 04:23:40 EST

/data page

Expected /data URL	http://www.usdoj.gov/data (From USA.gov Directory)
Resolved /data URL	http://www.justice.gov/data/
Redirects	2 redirects
HTTP Status	200
Content Type	text/html
Last crawl	Monday, 30-Nov-2015 23:20:56 EST

/digitalstrategy.json

Expected /digitalstrategy.json URL	http://www.usdoj.gov/digitalstrategy.json (From USA.gov Directory)
Resolved /digitalstrategy.json URL	http://www.justice.gov/digitalstrategy.json
Redirects	1 redirects
HTTP Status	200
Content Type	application/json
Valid JSON	Valid
Last modified	Thursday, 06-Nov-2014 13:40:28 EST
Last crawl	Monday, 30-Nov-2015 23:20:56 EST

Digital Strategy

Date specified: Thursday, 06-Nov-2014 18:38:49 EST

Date of digitalstrategy.json file: Thursday, 06-Nov-2014 13:40:28 EST

1.2.4 Develop Data Inventory Schedule - Summary

Summarize the Inventory Schedule

The Department has created a data release scheduled consistent with the requirements of the White House Memoranda M-13-13, Open Data Policy - Managing Information as an Asset (May 9, 2013). The Schedule describes steps the Department will take through November 30, 2014, to expand its data inventory, enrich the inventory metadata, and open high value data to the public.

1.2.5 Develop Data Inventory Schedule - Milestones

Title	Milestone 1
Description	The Department of Justice will publish the first version of its open data inventory that meets the standards set forth in M-13-13 and project open data. The inventory will be accompanied by a downloadable json file (http://Justice.gov/data.json) . Implementation details of the data.json file and more information about the open data initiative can be found at Project Open Data.
Milestone Date	November 30, 2013
Description of how this milestone expands the Inventory	DOJ will expand its data inventory to include datasets published at data.gov, datasets published through DOJ component websites, and datasets maintained at the National Archive of Criminal Justice Data website. Data sets previously published on data.gov ostensibly meet the project open data specifications and therefore form the base inventory. DOJ will continue to build its private inventory of datasets through by updating system level data collections. Only systems data that have been thoroughly reviewed and approved for publication in accordance with the interim data transparency policy will be listed on the public inventory.
Description of how this milestone enriches the Inventory	For each dataset identified in the initial inventory, the department will enrich the dataset by providing the required metadata fields and the required if applicable data fields as defined in the project open data common core metadata schema.
Description of how this milestone opens the Inventory	DOJ will identify existing open and machine readable datasets for inclusion in the public inventory.

Title	Milestone 2
Description	Establish Target and refine the DOJ data publication process guidelines.
Milestone Date	February 28, 2013
Description of how this milestone expands the Inventory	DOJ will expand the systems data collected in the November 20, 2013 milestone and establish inventory targets for the period through November 30, 2014. DOJ will continue to examine and refine the guidelines by which it reviews and releases data. Components will continue to build their respective data inventories, and review data sets for public release.
Description of how this milestone enriches the Inventory	All metadata that is applicable to datasets listed in the initial inventory will be completed. For each new dataset added through the expansion process during this step, the metadata will be completed to the extent such metadata exists and is available and applies to the dataset at hand.
Description of how this milestone opens the Inventory	The department will establish and publish publication targets for 2014.

Title	Milestone 3
Description	DOJ will continue to review data identified in the initial inventory.
Milestone Date	May 31, 2014
Description of how this milestone expands the Inventory	DOJ will expand its data inventory according to the targets released in the February 28, 2014 milestone.
Description of how this milestone enriches the Inventory	The DOJ inventory will be enriched with Common Core metadata.
Description of how this milestone opens the Inventory	DOJ will open datasets through several data outlets, including: data.gov, Custom API’s , or DOJ sponsored websites.

1.2.6 Develop Customer Feedback Process

Describe the agency's process to engage with customers

The Department has established a network of Open Data contacts at each component. Feedback regarding open data and requests are accepted through an email to open@DOJ.gov .  The Department will continue to expand and improve its communication plan. The Department is considering a variety of methods of engagement including modification to agency websites, the use of online survey tools, the establishment of collaborative communities, and hosting data jams.

1.2.7 Develop Data Publication Process

Describe the agency's data publication process

The Agency has published an interim Open Data Identification and Release Process document which describes in detail the Department’s process for releasing data to the public.